YOU'RE IN! SPREAD THE WORD!

Congrats, you’ve been accepted to Renegade @ Pitchfork Music Festival!

Help spread the word and post these flyers to social media, embed on your website, blog, or email and tag @RenegadeCraft. Search Renegade Craft in gifs and add a sticker to your Story ☺︎

FAIR INFORMATION

Contact Us

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the weekend of the Fair, you can find our team at our Info Booth located near the entrance of the Renegade tent.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

☺︎ Meet our team here

Venue + Directions

Pitchfork Music Festival

Renegade’s Pop-Up

venue + address:

Union Park
1501 W. Randolph St.
Chicago, IL 60606

festival notes:

• Pitchfork Music Festival will take place July 21-23, 2023 from 12pm – 10pm.
• You will need a valid photo ID to enter.
• Children 10 and under can attend the festival for free.
• Service animals are welcome! Sorry, your adorable pets are not permitted.
• Please visit Pitchfork’s website for detailed information of what’s permitted to bring into the Festival, and much much more.

set-up notes:

• This Fair will be held outdoors, rain or shine, within the Pitchfork Music Festival at Union Park.
• Renegade’s area will be tented. No pop-up tents are allowed.
• We will be sharing one large tent and set-up alongside Chirp Record Fair.
• There will be ambient string lighting throughout the tent.
• Vendors will have access to WiFi at the event.

venue character:

Our Pop-Up takes place inside Pitchfork Music Festival in Chicago’s Union Park, so be festival-ready! Comfortable shoes, sun protection, layers from day to night, water and snacks are a must. The Pop-Up is curated under a large tent on a tennis court that we share with a vinyl record marketplace. Get ready for a weekend of good music & good vibes!

Festival Passes

Each business will be allowed four people per day to work their booth, and each will receive a General Admission Vendor Wristband. Staff must check in each day they are working on Friday/Saturday/Sunday between 9am-12pm.

You must provide the four full names of staff that will be present in your booth each day. Please do so by June 30th using this form.

Check-in Map

Accessibility

• The Pitchfork Music Festival is committed to making its facilities accessible and usable by all patrons and visitors. There are ramps from the sidewalks to the street, ADA restrooms, and an ADA entrance.
• They have designated viewing platforms for ADA festival attendees at all three stages.
• Please contact Pitchfork ahead of time with any questions, needs or concerns. If you need space to store any equipment such as oxygen tanks or insulin, please email them ahead of time at info@pitchforkmusicfestival.com, so that they can make accommodations.

BOOTH INFORMATION

Rentals + Resources + WiFi

Rentals

❁ Rentals are closed.

+ Rental orders are due Friday, June 30.

• Pitchfork provides tenting, no need to bring your own or rent.
• There will be ambient string lighting throughout the tent.
• If you’re booth is located along the outer edge of the tent, you may want to bring something to protect the back of your booth in the event of weather. We gave 2′ a buffer between your booth and the edge of the tent.

Renegade Recommends

Check out our booth supply recommendations if you’d like to browse more resources, such as displays, hand carts, lighting, power sources, and more!

WiFi

Wifi is available at this Fair through the Wifi rental link above. Reserve your WiFi ahead of time or at the Fair for $75 per device for 3 days.

At the Fair

If you rent tables or clothing racks, those will be placed in your space. If you rent table linens or chairs through us, you will need to pick them up from the Rental Depot located near our Info Booth during load-in.

Booth Footprints

Depending on which size booth you applied for, your footprint at the Fair measures 3’x6’ for a shared booth, 6’x6’ for a full booth, or 6’x12′ for a double booth.

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your setup and rental needs accordingly.

Read more about shared booths below.

Shared Booths

If you signed up for a shared booth, you will receive your booth mate’s contact information after curation on Monday, June 26.

Please get in touch with each other as soon as you are introduced to discuss your shared booth setup and rentals as needed.

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths at this Fair are 3′ wide x 6′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

AT THE FAIR

Booth Assignment + Roster + Map

Booth Assignments, Roster, and Map will be updated around June 26. Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

• Booth Number
• Artist Profile
• Location
• Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

Map

If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Loading In

Thursday Load-In

Load-in will begin on Thursday, 7/20 between 6–9pm. Vendors will park in the RHA parking lot (Respiratory Health Association 1440 W Washington Blvd).

Vendor name must be listed for parking pass. To access the lot, vendors will arrive via the alley entrance off Washington. Vendors will receive a parking pass and be directed to their parking space. Once parked and unloaded vendors can receive their wristband and walk their goods over to the park.

When done unloading vendors will remove their vehicle by exiting the lot onto Ogden. No vendors will be able to pull in vehicles on the grounds or up to festival gate. Vendors must transport goods from parked cars via dolly/cart. Once unloaded, vehicles must be removed from the lot.

Friday/Saturday/Sunday:
You will have access to the Festival beginning at 9am on Friday/Saturday/Sunday and you will have until 12pm to setup.

Notes:

• If you rent tables or clothing racks, those will be placed in your space. If you rent table linens or chairs through us, you will need to pick them up from the Rental Depot located near our Info Booth during load-in.
• We will have a few hand trucks available for vendors to use for load-in and out, but we recommend bringing your own if you have one. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.

Load-in Map

Parking

Please note that parking is limited in the area and is not guaranteed. The parking that is available is street parking only, so please be very mindful of all posted signage.

Overnight

The venue will be locked overnight, but we strongly encourage you to take your merchandise and anything valuable with you for the night.

If you choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk. Pitchfork and Renegade Craft Fair are not responsible for any damages or theft that may occur.

Loading Out

Breakdown begins at 10 p.m. Please do not pack up early unless it’s an emergency. Help us make this a smooth and easy load-out by packing up your booth before bringing your car around.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

Evacuation Information

Please read the Evacuation document prepared by Pitchfork:

Sponsor_Vendor Evacuation Sheet 2023

Evacuation Procedure

In the event that an emergency situation does force Renegade Craft to evacuate the event, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.

We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.

If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and/or text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the event.

When evacuating the event:

• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. Do not attempt to re-enter the event to retrieve forgotten items.
• Proceed as quickly as possible away from the event, but in an orderly manner. Do not push or shove. Hold handrails when you are walking on stairs.
• Go in one direction toward the nearest assembly area(s). See map.
• Do not block roadways that emergency vehicles might use.
• Remain in the assembly area and await further instruction from Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

Emergency Assembly Area:

In the event of an evacuation, we suggest following the same instructions provided by Pitchfork.  Here are some area businesses that they recommend:

• Cobra Lounge 235 N Ashland Ave, Chicago, IL 60607
• McDonald’s 1380 W Lake St, Chicago, IL 60607
• Bottom Lounge 1375 W Lake St, Chicago, IL 60607
• Billy Goats Tavern 1535 W Madison St, Chicago, IL 60607

If these locations are not available, alternative assembly areas may be designated by Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

FOR YOUR BUSINESS

Payments + Cancellations

We have your credit card stored on file and will charge your booth fee on or shortly after June 21. Thank you!

If you requested an upgraded corner placement and received one, we will charge your credit card on or after June 27.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

• If you cancel before or on the cancellation deadline of June 16, we will not charge the booth fee.
• If you cancel your participation after the cancellation deadline of June 16, we cannot offer a refund.
• The $50 application fee for each event canceled is nonrefundable.
• Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

Illinois Sales Tax Reporting

All vendors making sales in Illinois are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the Fair.

Once accepted into the event, you can use an Illinois Department of Revenue Special Event Tax Coupon to send to the Department of Revenue along with your payment.

For more information about Illinois sales tax, please visit Illinois Revenue’s website. Renegade and Pitchfork take no responsibility for calculating, reporting, or otherwise having any involvement with such reporting, other than to make you aware of the requirements based on our understanding of IL State regulations with regards to sales at Special Events.

Pitchfork is required to supply a list to the IL Department of Revenue with participating vendor information, including:

1) the name of the business
2) business address
3) individual contact person
4) IL Department of Revenue tax account number (IBT Number) if you have one

How and When to Pay:

If you are an existing business in the State of Illinois with an IBT number, and you regularly make payments to the State, you can include your sales at Pitchfork with your regular filings. There’s no need to make a separate payment using the coupon provided in the Participation Kit.

If you are not an existing business in the State of Illinois, don’t have an IBT number, or don’t make regular payments to the State, simply use the coupon above to remit payment within 10 days of the event as per the instructions on the coupon.

Survey

We’d love to hear about your experience after the event. Take our 3 question survey to let us know. You could win a free booth at an upcoming fair ✿