Seattle Participation Kit

Congratulations on your acceptance to Renegade Craft Seattle!

We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!

YOU'RE IN! SPREAD THE WORD!

Congrats, you’ve been accepted to Renegade Seattle!

Help spread the word and post these flyers to social media, embed on your website, blog, or email and tag @RenegadeCraft. Search Renegade Craft in gifs and add a sticker to your Story ☺︎

Post:

Story:

FAIR INFORMATION

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the weekend of the Fair, you can find our team at our Info Booth located near the front entrance of Hangar 30.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

☺︎ Meet our team here

venue:

Hangar 30 @ Magnuson Park

address:

6310 NE 74th St. Seattle, WA 98115

notes:

The Fair will be open 11 a.m. – 5 p.m. both days.
This Fair is indoors with food trucks and other activities outdoors.
The event will go on rain or shine.
Leashed pets and service animals are welcome to join in on the fun!

Venue Character

Located in northeast Seattle’s Warren G. Magnuson Park, Hangar 30 is a bright space with high ceilings – tall enough for seaplanes! Expect varying natural light, with a crisp occasional breeze, and bundled shoppers coming through from a walk in the park.

Hangar 30 @ Magnuson Park is entirely ground level and accessible, including two accessible parking spaces near the hangar entrance.

Please feel free to contact us with any further accessibility questions you may have.

BOOTH INFORMATION

Rentals

❁ Rentals are closed.

Rental orders are due Friday, August 25.

WiFi

The City of Seattle has free WiFi you can connect to ~ Join their network and let us know if you have any questions.

Renegade Recommends

You can also check out our booth supply recommendations if you’d like to browse more resources, such as displays, hand carts, lighting, power sources, and more!

At the Fair

Depending on which size booth you applied for, your footprint at the Fair measures 4’x8’ for a shared booth, 8’x8’ for a full booth, or 8’x16′ for a double booth.

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your setup and rental needs accordingly.

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths at this Fair are 4′ wide x 8′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

AT THE FAIR

Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around August 16. Please keep an eye out for an email update from us!

Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

Booth Number
Artist Profile
Location
Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

Map

If you requested a corner placement in your application, we tried our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Friday Early Load-In

We offer a 2-hour early load-in time on Friday, September 15 between 3–5 p.m. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze. On Friday, all vendors must complete their set up and leave the venue by 5 p.m.

Saturday + Sunday Morning

Load-in will be staggered in 2 groups between 8 and 9 a.m. on Saturday. Each group will be given 30 minutes to load into their assigned booth location and will have until 11 a.m. to set up. Load-in begins at 9 a.m. on Sunday.

Please note that if you arrive earlier than the times above, you will not be allowed to load in and begin setting up. Please be set-up by 11 a.m. both days to greet early shoppers.

Load-In Groups

8:00 a.m. » Booths 8-29, 48-69, 88-109, & 128-149
8:30 a.m. » Booths 1-7, 30-47, 70-87, 110-127, & 150-157

Process

All unloading and loading must be done from public parking spaces. We suggest parking in the lot next to NE 74th St. and Sportsfield Dr., just southeast of the venue in between the Tennis Center at Sand Point and the Magnuson Park Playground, and using a hand truck to load in from there.

This is the closest permitted parking to the venue. Additional parking can be found near Arena Sports (north of the venue) and the Park and Ride for Magnuson Frog Pond (Southeast of the venue).

Rentals

If you rented tables or clothing racks through Rc, these will be placed in your booth for you. If you rented chairs or table linens, you will need to pick them up from the Rental Depot, located next to the Info booth during load-in. Please return all rentals to the rental depot when loading out on Sunday evening. Thank you kindly!

Notes

Please follow instructions from our load-in team, venue staff, and security.
If driving, we suggest taking the first and closest parking space you can find and using a hand truck or cart to load in from your parking space to avoid traffic congestion.
We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.

Closest parking to the venue is located at lot W6 listed here.

We strongly encourage vendors to carpool and utilize ride services when possible.

The venue will be secured and closed overnight; however, we encourage you to take anything valuable with you for the night!

If you do choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk.

Doors will open to vendors promptly at 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight.

The venue and Renegade Craft Fair are not responsible for any damages or theft that may occur.

Breakdown begins at 5 p.m. Please do not pack up early unless it’s in case of an emergency.

Load-out will happen the same way as load-in. Help us make this a smooth and easy load-out by packing up your booth before bringing your car around.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

In the event that an emergency situation does force Renegade Craft to evacuate the venue, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.

We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.

If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the venue.

When you hear the evacuation (fire) alarm or are told to evacuate the building:

• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. Do not attempt to re-enter the building to retrieve forgotten items.
• Proceed as quickly as possible, but in an orderly manner. Do not push or shove. Hold handrails when you are walking on stairs.
• Go in one direction toward the nearest exit doors to your booth location. See map.
• Once out of the building, move away from the structure.
• Do not block roadways that emergency vehicles might use.
• Remain in the assembly area and await further instruction from Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

Emergency Assembly Areas

In the event of a building evacuation, all persons may assemble in the following area:

• The primary area is the W6 parking lot just south of the venue where load-in and load-out is staged from.
• If this location is not available, alternative assembly areas may be designated by Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

FOR YOUR BUSINESS

We have your credit card stored on file and will charge your booth fee on or shortly after August 14. Thank you!

If you requested an upgraded corner placement and received one, we will charge your credit card on or after August 17.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

If you cancel before or on the cancellation deadline of August 4, we will not charge the booth fee.
If you cancel your participation after the cancellation deadline of August 4, we cannot offer a refund.
The $50 application fee for each event canceled is nonrefundable.
Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

City of Seattle Business License

Participants that hold a 2023 City of Seattle Business License Tax Certificate must email us their license number by September 1 if you didn’t include it in your original application. Your license number can typically be found at the top of your City of Seattle Business License Tax Certificate, example pictured below. If you do not hold a Seattle business license, your business license is expired, or do not provide us your license number by September 1, we will charge your credit card on file a $20 fee to cover Renegade’s Trade Show Application fees to the City of Seattle.

For more information, please visit the City of Seattle website. If you are unsure whether or not you need a Seattle business license, please contact the City at tax@seattle.gov or (206) 684-8484. Please note that Renegade is not qualified to provide licensing or tax advice. Thank you!

Unified Business Identifier (UBI)

Per the Washington State Department of Revenue, Renegade Craft is required to make a “good faith effort” to verify that our vendors are registered to do business with the Department of Revenue. We must verify that our vendors who will make or solicit sales of tangible personal property or services have a valid tax registration number (also called a UBI Number) with the Washington State department.

What is a Unified Business Identifier (UBI) number?
A UBI number is a nine-digit number that registers you with several state agencies and allows you to do business in Washington State. A UBI number is sometimes called a tax registration number, a business registration number, or a business license number.

Please complete one of the following as soon as possible and by September 1 to be in compliance:

If you already have a UBI number, submit your existing UBI Number to us via this form.
Use the Business License Application online through My DOR to apply for a UBI number. It takes approximately 15–30 minutes to complete an application, and the application fee for a Business License Application varies; see instructions on how to determine your processing fee.
Use the Temporary Registration Certificate if you only need a temporary certificate.

If you apply for a UBI and do not receive your number by September 1, THAT IS OK! The Department of Revenue will be processing your application and following up with vendors as needed.

If you have any questions, please review the Washington State Department of Revenue Business Licensing FAQ, or contact their Business Licensing Information Center via phone Mon – Fri 8 a.m. to 5 p.m. (except closed Wed 8 a.m. – 9 a.m. and on holidays) at 360-705-6741.

We appreciate you!

Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.

Encourage your followers to walk, carpool, or use public transportation to get to the event.
Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
When you’re finished setting up, utilize public transportation to get to-and-from the event.
Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
Monitor your use of electricity and turn off equipment at night or when not in use.
Be mindful of disposing waste and follow recycling signage and guidelines.
Bring your own reusable water bottles and refill where you can.
Donate or give away anything you don’t need at the end of the event instead of trashing it.
At the end of the event, make sure you leave nothing behind.

The following materials are required of all food vendors to participate in the event. Please submit your materials via this form as soon as possible and no later than August 21, 2023.

ALL FOOD VENDORS:

Certificate of General Liability Insurance listing Renegade Craft Fair, Inc. as additionally insured at 420 W. Huron Street, Chicago, IL 60654.
Agreement for use of approved Commissary -OR- Shared Kitchen Facility located within King County. If not in King County, please provide a kitchen sanitation certificate or recent health inspection record for the kitchen in which your products are produced.

FOR FOOD/DRINK SOLD IN CLOSED PACKAGING THAT WILL NOT BE OPENED OR SAMPLED, the following materials are required:

Temporary Minimal Food Service Application. Please note the fee. Application must be submitted to one of these Seattle locations, not to Renegade Craft.
EASTGATE – 14350 S.E. Eastgate Way, Bellevue, WA 98007 / (206) 477-8050
DOWNTOWN SEATTLE – 401 5th Avenue, Suite 1100, Seattle, WA 98104 / (206) 263-9566

Fully prepackaged shelf-stable products are exempt and permissible to offer small samples without this permit. If you are heating/cooling anything, or require refrigeration, you will need this permit. Everyone, regardless of whether or not this permit is required, will still need to provide a hand wash station within their booth.

FOR FOOD/DRINK REQUIRING ASSEMBLY OR COOKING ONSITE, OR FOOD/DRINK SOLD IN PACKAGING THAT WILL BE OPENED, HANDLED, AND SAMPLED TO CUSTOMERS, the following materials are required:

Completed Temporary Moderate or Complex Food Service Application. Please note the fee. Application must be submitted to one of these Seattle locations, not to Renegade Craft.
EASTGATE – 14350 S.E. Eastgate Way, Bellevue, WA 98007 / (206) 477-8050
DOWNTOWN SEATTLE – 401 5th Avenue, Suite 1100, Seattle, WA 98104 / (206) 263-9566

Food Trucks:

Copy of Food Truck Permit.

An Important Note
Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. We don’t know ahead of time whether or not an on-site inspection of our event will occur. Safety at our events is paramount, and it is on the individual vendor to remain compliant.

If you have questions about either permit application or related requirements, please reach out to the King County Food Protection Program at (206) 263-9566 or (206) 477-8050.

We’d love to hear about your experience after the Fair. Take our survey to let us know. You could win a free booth at an upcoming fair ✿