San Francisco Participation Kit
Congratulations on your acceptance to Renegade Craft San Francisco!
We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!
YOU'RE IN! SPREAD THE WORD!
Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.
At The Fair
During the weekend of the Fair, you can find our team at our Info Booth located near the front entrance of Festival Pavilion.
There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.
We will have complimentary enamel pins and stickers available while supplies last.
Text or Call
You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.
☺︎ Meet our team here
- The Fair will be open 11 a.m. – 5 p.m. both days.
- This Fair is indoors with some outdoor food trucks and features, and will go on rain or shine.
- Service animals are welcome! Sorry, your adorable pets are not permitted inside the venue.
- Please note that there will be other events happening in the area and you may encounter some congestion around these times:
- Off The Grid Food Truck Night Market, Friday 5 – 10 p.m.
- Golden Gate Half Marathon & 5K, Sunday 5 a.m. – Noon. To enter Fort Mason during the closure, drive down Buchanan and there will be an entrance to lower Fort Mason Center on Buchanan St/Marina Blvd.
- Fort Mason Center Farmers’ Market, Sunday 9:30 a.m. – 1:30 p.m.
Part of the Golden Gate National Recreation Area, Fort Mason Center Festival Pavilion is a large pavilion located on a pier on the San Francisco Bay. High ceilings and large windows let in both beautiful natural light throughout the venue and a salty breeze from the Bay!
The Fort Mason Center Festival Pavilion is ground level and has a dedicated wheelchair-accessible elevator servicing the mezzanine. There are also two accessible parking spaces located just outside of the venue.
Please feel free to contact us with any further accessibility questions you may have.
We produce all of our events with the health + safety of our community as our first priority, following local and national recommendations as our guide. Read our health + safety plan here.
❁ Rentals are closed.
Rental orders are due Monday, October 24.
To guarantee direct lighting on your display, we recommend bringing cordless/portable lights:
- For ambient lighting, we recommend this light ball, rechargeable globe or these string lights.
- For more direct light, we recommend this table lamp or this circular lamp.
- While we can’t offer electricity rentals, we found this portable power station that will offer you some juice throughout the weekend.
- If you’re looking for a dolly to help you load in and out, check out this folding hand truck.
PS – if you use these links to purchase we may earn a small commission.
To purchase WiFi during the fair, access the Fort Mason WiFi network on-site: #FortMasonWiFi. You’ll be directed to their portal where you can purchase WiFi. Here are the rates per each device: 2 hrs $6 / 4 hrs $10 / 8 hrs $15.
Note: Their network can be unstable or unreliable at times so we recommend having a backup plan if necessary.
We recommend contacting your cellular service provider for a mobile hotspot, running offline sales, or this universal hotspot (though we cannot guarantee it is a good fit for everyone, please confirm with your cellular provider). In any case, please test your tech before the event.
Please note these very important guidelines regarding Fort Mason’s fire code regulations.
The Fire Marshal will be inspecting the event and will require that all participants be in compliance with the following:
- All materials and furnishings shall be either made from non-combustible materials or treated and maintained in a flame retardant condition by an approved flame retardant solution process. Self-treating or spraying your materials is not permitted.
- Fort Mason requires that storage containers not consist of cardboard, wood, or other highly combustible materials. Metal or plastic containers are acceptable.
- The venue recommends that if you must store merchandise and supplies in cardboard or wood, leave those items in your vehicles and retrieve your stock throughout the day as needed.
- All empty cardboard and crates must be broken down and taken off-site.
- If your booth is along one of the walls, please do not place items in the space between your booth and the wall and observe the safety line.
Examples of acceptable materials for booth setup and displays:
+ Wood that is properly treated
+ Drapes, hangings, curtains, and props
+ Foam core board (PVC) – certified flame resistant
+ Poster paper and banners
+ Decorative fabrics
+ Motion picture screens
+ All other decorative materials
Examples of unacceptable materials for booth setup and displays:
+ Plywood under 1/4″ thickness
+ Oil Paper
+ Tar Paper
+ Materials that cannot be flame treated
+ Untreated material
Thank you for following these guidelines!
Depending on which size booth you applied for, your footprint at the Fair measures 5’x10’ for a shared booth, 10’x10’ for a full booth, or 10’x20′ for a double booth.
Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your setup and rental needs accordingly. Read more about shared booths below.
If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around October 19.
Please get in touch with each other as soon as you are introduced to discuss your shared booth setup and rentals as needed before the rental deadline.
Shared Booth Setups
Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths in San Francisco are 5′ wide x 10′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.
Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.
Of special note: This fair has some dedicated half booths, where those vendors won’t be paired with a booth mate.
AT THE FAIR
The Roster is live, and it’s a beaut!
Click the tile for your business on the Roster and make sure all looks great. Here you will find your:
- Booth Number
- Artist Profile
- Instagram Link
If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map below for your booth placement.
If your booth is located along the perimeter wall, please do not put anything in the space between the white line and the wall.
Of special note: This fair has some dedicated half booths, where those vendors won’t be paired with a booth mate. Dedicated half booths are #’s 2, 4, 5, 121, 182, 214, and 216.
Friday Early Load-In
We offer a 2-hour early load-in time on Friday, November 4 between 3–5 p.m. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze. On Friday, all vendors must complete their set up and leave the venue by 5 p.m.
Saturday + Sunday Morning Load-In
Saturday morning load-in will be staggered in 2 groups between 8 and 9 a.m. on Saturday. Sunday load-in begins at 9 a.m. for everyone.
Each group will be given 30 minutes to unload their car at the venue’s apron. We recommend finding the closest parking spot and unloading from there to limit lines and traffic. Please be set up by 11 a.m. each day to greet early shoppers.
Group I / 8 – 8:30 a.m. – Booth Numbers 21-76, 95-142, 161-200.
Group 2 / 8:30 – 9:00 a.m. – Booth Numbers 1-20, 77-94, 143-160, 201-217.
Food Trucks should plan to load in between 9:30 a.m. and 10:00 a.m. both days.
Fort Mason Center
Please note that there will be other events happening in the area and you may encounter some congestion around these times:
- Off The Grid Food Truck Night Market, Friday 5 – 10 p.m.
- Fort Mason Center Farmers’ Market, Sunday 9:30 a.m. – 1:30 p.m.
If you rented tables through us, they will be placed in your booth for you. If you rented chairs, table linens, or clothing racks, those will need to be picked up from the Rental Depot located near the main entrance. They will be available during load-in.
- If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
- Please follow instructions from our load-in team, venue staff, and security.
- We suggest taking the first and closest parking space you can find and using a hand truck or cart to load in from your parking space to avoid traffic congestion. All vendors must load in through the front doors.
- We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
- Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint. Please come see us at the Info Booth if you’d like to upgrade your booth size.
Paid parking is available but extremely limited at Fort Mason, as their lots tend to fill quickly from all of the events they host on weekends. Please click here for information on parking.
We strongly encourage vendors to carpool and utilize ride services when possible.
The venue will be secured and closed overnight; however, we strongly encourage you to take anything valuable with you for the night!
If you do choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk.
Doors will open to vendors promptly at 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight and not arriving by that time.
The venue and Renegade Craft Fair are not responsible for any damages or theft that may occur.
Breakdown begins at 5 p.m. Please don’t break down early unless it’s in case of an emergency.
Load-out will happen the same way as load-in. Help us make this a smooth and easy load-out by packing up your booth before bringing your car around.
Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.
In the event that an emergency situation does force Renegade Craft to evacuate the venue, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.
We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.
If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the venue.
When you hear the evacuation (fire) alarm or are told to evacuate the building:
• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. Do not attempt to re-enter the building to retrieve forgotten items.
• Proceed as quickly as possible, but in an orderly manner. Do not push or shove. Hold handrails when you are walking on stairs.
• Go in one direction toward the nearest exit doors to your booth location. See map.
• Once out of the building, move away from the structure.
• Do not block roadways that emergency vehicles might use.
• Remain in the assembly area and await further instruction from Renegade Staff, Venue Staff, Event Security, or Emergency Responders.
Emergency Assembly Areas
In the event of a building evacuation, all persons may assemble in the following areas:
• The primary area is the general parking area to the south of Landmark Buildings B, C, D, and E away from structures at risk (if any).
• An alternate location is the Great Meadow (Upper Fort Mason), if access is clear.
• If these locations are not available, alternative assembly areas may be designated by Renegade Staff, Venue Staff, Event Security, or Emergency Responders.
FOR YOUR BUSINESS
We have your credit card stored on file and will charge your booth fee on or shortly after October 11th. Thank you!
If you requested an upgraded corner placement and received one, we will charge your credit card on or after October 19.
If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!
In the event you must cancel your participation:
- If you cancel before or on the cancellation deadline of October 10, we will not charge the booth fee. If you cancel your participation after the cancellation deadline of October 10 we can not offer a refund.
- The $50 application fee for each event canceled is nonrefundable.
- Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.
Note: If participants have to cancel up to 5 days in advance due to testing positive for Covid, we can offer a refund or a credit towards a future event.
Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.
- Encourage your followers to walk, carpool, or use public transportation to get to the event.
- Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
- For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
- Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
- Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
- If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
- When you’re finished setting up, utilize public transportation to get to-and-from the event.
- Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
- Monitor your use of electricity and turn off equipment at night or when not in use.
- Be mindful of disposing waste and follow recycling signage and guidelines.
- Bring your own reusable water bottles and refill where you can.
- Donate or give away anything you don’t need at the end of the event instead of trashing it.
- At the end of the event, make sure you leave nothing behind.
The following materials are required of all food vendors to participate in the event. Please submit your materials via this form as soon as possible and no later than Friday, October 14.
All Food Vendors
- Temporary Food Event (TFE) – Food Vendor Application
- Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured at 420 W. Huron Street, Chicago, IL 60654.
Moderate and High Risk Food Vendors
- Copy of health department permit to operate -or- sellers permit that indicates your operation/business is a licensed food establishment or food service provider.
High Risk Food Vendors Only
- Copy of current food safety manager training certificate for person in charge at the event (your certified food safety manager must be at event at all times).
- If you are already an actively licensed food truck, you can display your current San Francisco Public Works Mobile Food Facility Permit and you do not need to submit the TFE Application.
An Important Note
Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. We don’t know ahead of time whether or not an on-site inspection of our event will occur. Safety at our events is paramount, and it is on the individual vendor to remain compliant. For questions, please contact the Public Health Officer at (415) 561-4743.
We’d love to hear about your experience after the Fair. Take our 3 question survey to let us know. You could win a free booth at an upcoming fair ✿