Los Angeles Spring Participation Kit
Congratulations on your acceptance to Renegade Craft Los Angeles!
We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!
Participation Kit Contents
YOU'RE IN! SPREAD THE WORD!
Congrats, you’ve been accepted to Renegade Los Angeles!
Help spread the word and post these flyers to social media, embed on your website, blog, or email and tag @RenegadeCraft. Search Renegade Craft in gifs and add a sticker to your Story ☺︎
Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.
At The Fair
During the weekend of the Fair, you can find our team at our Info Booth located near the front entrance of Festival Pavilion.
There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.
We will have complimentary enamel pins and stickers available while supplies last.
Text or Call
You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.
☺︎ Meet our team here
Santa Monica Airport
Interim Open Space
3233 Donald Douglas Loop South
Santa Monica, CA 90405
- The Fair will be open 11 a.m. – 5 p.m. both days.
- The event will be held outdoors, rain or shine.
- Leashed pets and service animals are welcome to join in on the fun!
The Santa Monica Airport is a popular and well-known local venue with ample parking and great weather. We’re delighted to be hosting an open-air market at the outdoor Interim Space for the springtime.
The Santa Monica Airport Interim Open Space is entirely ground level and accessible. Please note, the event takes place on concrete and weather may exceed 85ºF.
If you have any further accessibility questions, please contact us.
Head here to reserve rental items, including canopies, tables, chairs, garment racks, and table linens.
+ Canopy rentals are due by March 24.
+ All other rental orders are due April 7.
PS – We offer a “shared canopy” rental option for those in shared booths. We will pair you with another complementary vendor who has also rented a shared canopy. This is why the rental deadline is set before curation and being introduced to your boothmate ☺︎
You can also check out our booth supply recommendations if you’d like to browse more resources, such as displays, hand carts, lighting, power sources, and more!
WiFi is not available at this Fair. We recommend contacting your cellular service provider for a mobile hotspot, running offline sales, or this universal hotspot (though we cannot guarantee it is a good fit for everyone, please confirm with your cellular provider). In any case, please test your tech before the event.
Depending on which size booth you applied for, your footprint at the Fair measures 5’x10’ for a shared booth, 10’x10’ for a full booth, or 10’x20′ for a double booth.
Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your setup accordingly. Read more about shared booths below.
If you are a mobile vendor, your set-up should be no larger than 5’ x 10’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around April 3.
Shared Booth Setups
Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths in LA are 5′ wide x 10′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.
Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.
For outdoor venues, we encourage white tent tops as they allow for the most natural light, and won’t cast a color on your work. This is not a requirement, just a tip we recommend.
When weighing your tent, please be sure to use a minimum of 40 pounds per leg and also make sure to securely fasten each with sturdy rope or heavy gauge zip-ties. It is required for you to weigh your tent. Securing multiple tents together is not safe for anchoring.
Lowering one’s tent at night and covering all sides will help protect against wind and weather for overnight. An even better and safer practice is to remove the top and use it to tarp your displays, eliminating all possibility for wind to lift your tent or canopy.
In California, your tent must have a CA seal of approval for flame retardancy either sewn into the fabric or provided with the literature that is packed with the product. Many tents meet this requirement and say “CPAI-84 compliant”. Most tent manufacturers can mail or email this if missing or lost. The Fire Marshal will be checking for these, so please ensure you have this ready for inspection at the start of the event.
If you rent a canopy through Renegade, our production company will ensure that the canopy complies with California regulations and has the proper weights and setup.
AT THE FAIR
Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around April 3. Please keep an eye out for an email update from us!
Click the tile for your business on the Roster and make sure all looks great. Here you will find your:
- Booth Number
- Artist Profile
- Instagram Link
Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.
If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.
Friday Early Load-In
We offer a 2-hour early load-in time on Friday, April 28 between 3-5 p.m. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze. On Friday, all vendors must complete their set up and leave the venue by 5 p.m.
Saturday + Sunday Morning Load-In
Saturday morning load-in will be staggered in 2 groups between 8 and 9 a.m. on Saturday. Sunday load-in begins at 9 a.m. for everyone.
Each group will drive into the parking lot, park their car, and unload their items to their booth from there. Please be set up by 11 a.m. each day to greet early shoppers.
- Group I / 8 – 8:30 a.m. – Booth Numbers coming soon
- Group 2 / 8:30 – 9:00 a.m. – Booth Numbers coming soon
Food Trucks should plan to load in between 9:30 a.m. and 10:00 a.m. both days.
If you have rented a canopy, that will be in place for you upon arrival. If you rented tables, chairs, racks, or linens you will need to pick them up from the Rental Depot (see map). They will be available during load-in.
- If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
- We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
- Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint. Please come see us at the Info Booth if you’d like to upgrade your booth size.
- Please follow instructions from our load-in team, park staff, and security. Here is a directional load-in map if you’re driving to the event.
Parking is free to all for the duration of the event. You may leave your car where you parked it during load-in. Parking is not allowed overnight.
While parking is free, we encourage people to carpool or utilize ride services to keep parking spots open and plenty for attendees during the Fair.
The venue will be secured and closed overnight; however, we strongly encourage you to take anything valuable with you for the night!
If you do choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk. We also recommend you lower your tent and take the top off in case of any wind or weather overnight.
Doors will open to vendors promptly at 8 a.m. on Saturday and 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight and not arriving by that time.
The venue and Renegade Craft Fair are not responsible for any damages or theft that may occur.
Breakdown begins at 5 p.m. each day. Please don’t break down early unless it’s in case of an emergency.
Load-out will happen the same way as load-in.
Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.
In the event that an emergency situation does force Renegade Craft to evacuate the venue, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.
We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.
If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the venue.
When you hear the evacuation (fire) alarm or are told to evacuate the area or park:
• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. And do not attempt to return to retrieve forgotten items.
• Proceed as quickly as possible, but in an orderly manner. Do not push or shove.
• Go in one direction toward the nearest exit on the west side of the lot (see map).
• Once out of the lot, head to the assembly area and please do not block roadways that emergency vehicles might use.
• Remain in the assembly area and await further instruction from Renegade Staff, Park Staff, Event Security, or Emergency Responders.
Emergency Assembly Areas
In the event of an evacuation, all persons will assemble in the following areas:
• Airport Park just outside of the venue and parking lot.
• If this location is not available, alternative assembly areas will be designated by Renegade Staff, Park Staff, Event Security, or Emergency Responders.
FOR YOUR BUSINESS
We have your credit card stored on file and will charge your booth fee on or shortly after March 28. Thank you!
If you requested an upgraded corner placement and received one, we will charge your credit card on or after April 3.
If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!
In the event you must cancel your participation:
- If you cancel before or on the cancellation deadline of March 24, we will not charge the booth fee. If you cancel your participation after the cancellation deadline of March 24 we can not offer a refund.
- The $50 application fee for each event canceled is nonrefundable.
- Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.
Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.
- Encourage your followers to walk, carpool, or use public transportation to get to the event.
- Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
- For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
- Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
- Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
- If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
- When you’re finished setting up, utilize public transportation to get to-and-from the event.
- Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
- Monitor your use of electricity and turn off equipment at night or when not in use.
- Be mindful of disposing waste and follow recycling signage and guidelines.
- Bring your own reusable water bottles and refill where you can.
- Donate or give away anything you don’t need at the end of the event instead of trashing it.
- At the end of the event, make sure you leave nothing behind.
The following materials are required of all food vendors to participate in the event. Please submit your materials via this form as soon as possible and no later than March 24.
1. Kitchen Sanitation Certificate (for the kitchen in which your products are produced) issued by your local government.
Examples of approved sources include facilities that possess:
A Food Registration from the State Food and Drug Branch (FDB)
A valid permit from a local environmental health agency
A federal inspection certificate
2. Community Event Temporary Food Facility Application
We always need a new version of this for every LA fair.
Please note LA Public Health charges a fee for all Temporary Food Permits. See the fee breakdown here.
Permits will be distributed on-site and payment will be collected upon distribution.
Local permit fees are not included in any RCF participation fees. This is an additional, separate fee that will be charged to your card on file.
Please use the following information on the application:
Name of Event: Renegade Craft
Event Organizer: Renegade Craft
Event Organizer Phone: 312-723-5867
Location: Santa Monica Airport, Interim Open Space, 3233 Donald Douglas Loop South, Santa Monica, CA 90405
Daily Start Time: 11 a.m.
3. Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured at 420 W. Huron Street, Chicago, IL 60654.
Additional Information + Notes:
Health Code Requirements for Community Events in Los Angeles
Food vendors are responsible for providing floor covering for booth spaces (tarp or similar) as well as a dedicated hand wash station (gravity fed/water container is fine).
Food vendors are responsible for providing some type of sidewalls on all sides of their tents with a pass-thru window on the serving or selling side. If no prep, sampling, or open packaging is present then this requirement is not necessary.
The health inspector typically does attend this event, so please be extra extra sure all documents are up to date and displayed properly.
An Important Note
Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. For this event, we expect a visit from a health inspector who checks in with every food related participant. If any participant fails to be compliant with the requirements, the health department will request you close down your operations and suspend your participation in the event. Safety at our events is paramount, and it is on the individual vendor to remain compliant. For questions, please contact the local health department.
We’d love to hear about your experience after the Fair. Take our 3 question survey to let us know. You could win a free booth at an upcoming fair ✿