2024 Renegade Craft Tour! →

Renegade Craft Fair

Chicago Andersonville Participation Kit

Congratulations on your acceptance to Renegade Craft Chicago in Andersonville!

We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!

Participation Kit Contents

  1. You're In! Spread the Word!
  2. Fair Information
  3. Booth Information
  4. At The Fair
  5. For Your Business

YOU'RE IN! SPREAD THE WORD!

Congrats, you’ve been accepted to Renegade Chicago in Andersonville!

Help spread the word and post the official eflyer to social media, embed on your website, blog, or email and tag @RenegadeCraft. Search Renegade Craft in gifs and add a sticker to your Story ☺︎


FAIR INFORMATION

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the weekend of the Fair, you can find our team at our Info Booth located on the east side of N Clark St. at the corner of N. Clark + W. Hollywood Ave.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

Your Onsite Crew

☺︎ Meet our team here

venue + address

N Clark St. between W Bryn Mawr Ave. + W Edgewater Ave.
Andersonville
Chicago, IL

See photos of our last spring fair here on our Flickr to get a better idea of the event!

notes
    • The Fair will be open 11 a.m. – 6 p.m. both days.
    • The event will be held outdoors, rain or shine!
    • Leashed pets and service animals are welcome to join in on the fun!
    Venue Character

    Chicago’s Andersonville neighborhood, known as the ‘shop small capitol of Chicago,’ is on the Northside. The Fair is held on the street and is three city blocks-long, along N Clark St. from W Bryn Mawr Ave. to W Edgewater Ave. The average temperature in late May is around 60°F with a chance of weather, so prepare to bring a tent, layers, and a weather resistant booth set-up!

This event is held on Clark St. which is city street that’s ground level and accessible via sidewalk ramping. Please be advised that city streets may present obstacles for some disabled persons, such as uneven terrain, potholes, sewer grates, etc. Please feel free to contact us with any further questions you may have.

BOOTH INFORMATION

Rentals

Head here to reserve rental items, including, tables, chairs, canopies, garment racks, and table linens.

+ Canopy orders are due by April 14
+ Rental orders are due by April 28

PS – We offer a “shared canopy” rental option for those in shared booths. We will pair you with another complementary vendor who has also rented a shared canopy. This is why the rental deadline is set before curation and being introduced to your boothmate ☺︎

WiFi

WiFi is not available at this Fair. We recommend contacting your cellular service provider for a mobile hotspot, running offline sales, or this universal hotspot (though we cannot guarantee it is a good fit for everyone, please confirm with your cellular provider). In any case, please test your tech before the event.

Electricity

Access to electricity is not readily available, and is only considered if you need it for your product, such as food or beverage service. Please get in touch if you have additional questions.

At the Fair

If you rented tables, table linens, chairs, or clothing racks through us, you will need to pick them up from the Rental Depot located closest to your booth. Rental depots are located on the northeast corners of Clark + Olive and Clark + Hollywood. They will be available during load-in.

If you rented a tent, it will be set up and weighted by the rental company for you in your booth space.

Depending on which size booth you applied for, your footprint at the Fair measures 5’x10’ for a shared booth, 10’x10’ for a full booth, or 10’x20′ for a double booth.

Each 10’x10′ booth will be marked on the ground in chalk. There is no pipe or drape to divide each booth, so please plan accordingly. Be mindful of your setup to ensure the back and sides of your booth aren’t obtrusive to your booth neighbors.

Only the items you applied with are allowed to be sold at the event. If you outsource any of the items in your collection, you may only sell the items you’ve designed or made yourself.

If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around April 23.

Please get in touch with each other as soon as you are introduced to discuss your shared booth setup and rentals as needed.

Shared Booth Canopy Rentals

We offer a “shared canopy” rental option for those in shared booths. We will pair you with another complementary vendor who has also rented a shared canopy. This is why the rental deadline is set before curation and being introduced to your boothmate ☺︎

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths at this Fair are 5′ wide x 10′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

For outdoor venues, we encourage white tent tops as they allow for the most natural light, and won’t cast a color on your work. This is not a requirement, just a tip we recommend.

Weighing Your Tent
  • Important! It is required for you to weigh your tent.
  • Be sure to use a minimum of 40 pounds per leg and and securely fasten with a sturdy rope or heavy gauge zip-ties.
  • Securing multiple tents together is not safe for anchoring.
  • Lowering one’s tent at night and covering all sides will help protect against wind and weather for overnight. An even safer practice is to remove the top and use it to tarp your displays, eliminating all possibility for wind to lift your tent or canopy, or for it to collapse under severe wind or rain.

If you rent a tent through Renegade, our production company will ensure that the tent has the proper weights and setup.

AT THE FAIR

Booth Number

Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around April 23. Please keep an eye out for an email update from us!

Roster

Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

  • Booth Number
  • Artist Profile
  • Location
  • Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

Map

If you requested a corner placement in your application, we tried our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Load-in will begin at 7 a.m. on Saturday and at 8 a.m. on Sunday.

Vendors will be able to drive their vehicles northbound on Clark St. from Bryn Mawr Ave., stop and unload at their booth, and exit to the north of the site plan to find street parking.

Each group will be given 30 minutes to drop your items and load out from their assigned booth locations. Once your car is unloaded, please find parking before you begin setting up your tent or anything else. Everyone will have until 11 a.m. to set-up. There will be staff on hand to help direct cars loading in.

Saturday’s Load-In Assignments

Group 1 / 7–7:30 a.m.:
Odd numbered Booths 1-43 & Participants located on side streets east of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the east side of Clark St. until you reach your booth (marked in chalk on the pavement).

Even numbered Booths 2-44 & Participants located on side streets west of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the west side of Clark St. until you reach your booth (marked in chalk on the pavement).

Group 2 / 7:30–8 a.m.:
Odd numbered Booths 45-91 & Participants located on side streets east of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the east side of Clark St. until you reach your booth (marked in chalk on the pavement).

Even numbered Booths 46-92 & Participants located on side streets west of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the west side of Clark St. until you reach your booth (marked in chalk on the pavement).

Group 3 / 8–8:30 a.m.:
Odd numbered Booths 93-139, Food Vendors on W. Olive St. and inside the ChiroOne Lot & Participants located on streets east of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the east side of Clark St. until you reach your booth (marked in chalk on the pavement).

Even numbered Booths 94-140 & Participants located on side streets west of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the west side of Clark St. until you reach your booth (marked in chalk on the pavement).

Group 4 / 8:30–9 a.m.:
Odd numbered Booths 141-181 & Participants located on streets east of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the east side of Clark St. until you reach your booth (marked in chalk on the pavement).

Even numbered Booths 142-182 & Participants located on side streets west of Clark St. —>
Load in from the south, going north on Clark St. starting at Bryn Mawr Ave. Drive along the west side of Clark St. until you reach your booth (marked in chalk on the pavement).

Other Load in Options

To avoid traffic and congestion within the site plan, we suggest taking the first parking space you can find nearest to the fair on Clark St. and use a hand truck or cart to load in from there to avoid congestion within the site plan.

If you take a ride share to the site plan, you can have them drop you off at the closest side street to your booth off of Clark St. This will help free up parking in the area for shoppers.

Notes

  • If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
  • All cars must exit Clark St. immediately after dropping your items to find parking, and the last cars must be off of the street by 10 a.m. This is extremely important!
  • We will have a limited number of hand trucks available to use and will require a photo I.D. as collateral. You can pick these up at the rental depots located on the northeast corner of Clark and Olive or Clark and Hollywood.
  • Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint. Please come see us at the Info Booth if you’d like to upgrade your booth size.
  • This venue is open to the public walking around during set up so please keep that in mind, and be ready for customers ready to shop at 11 a.m. each day. 

Rentals

If you rented tables, table linens, chairs, or clothing racks through us, you will need to pick them up from the Rental Depot located closest to your booth. Rental depots are located on the northeast corners of Clark + Olive and Clark + Hollywood. They will be available during load-in.

If you rented a tent, it will be set up and weighted by the rental company for you in your booth space.

After loading in, you can find paid street parking in the area, but it can be hard to come by and is not guaranteed.

We have some security roaming throughout the siteplan overnight, but please note that this is a public venue; we strongly encourage you to take your merchandise and anything valuable with you for the night.

If you choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk. Renegade Craft Fair will not be responsible for any damages or theft that may occur.

Keep an eye on what the weather will be like overnight and on Sunday morning. If you bring your own tent, lowering it at night and covering all sides will help protect against wind and weather. An even safer practice is to remove the top and use it to tarp your displays, eliminating all possibility for wind to lift your tent or canopy, or for it to collapse under severe wind or rain.

Breakdown begins at 6 p.m. on both days. Please do not pack up early unless it’s an emergency.

It’s best if you can unload from your booth space and cart items to your vehicle, rather than drive onto the site plan. If you must drive up to your booth to load out, you must be all packed up and wait until 7:30 p.m. to drive on to the site plan for pedestrian safety. Please use the street closest to your booth to drive onto Clark St.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

In the event that an emergency situation does force Renegade Craft to evacuate the event, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.

We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.

If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and/or text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the event.

When evacuating the event:

• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. Do not attempt to re-enter the event to retrieve forgotten items.
• Proceed as quickly as possible away from the event, but in an orderly manner. Do not push or shove. Hold handrails when you are walking on stairs.
• Go in one direction toward the nearest assembly area(s). See map.
• Do not block roadways that emergency vehicles might use.
• Remain in the assembly area and await further instruction from Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

Emergency Assembly Areas

In the event of an evacuation, all persons may assemble in the following area:

• The primary area is the Jewel-Osco one block south of the event at Clark Street and Gregory Street.
• If this location is not available, alternative assembly areas may be designated by Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

FOR YOUR BUSINESS

We have your credit card stored on file and will charge your booth fee on or shortly after April 15. Thank you!

If you requested an upgraded corner placement and received one, we will charge your credit card on or after April 23.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

  • If you cancel on or before the cancellation deadline of April 14, we will not charge the booth fee. If you cancel your participation after the cancellation deadline of April 14, we cannot offer a refund.
  • The $35 application fee for each event canceled is nonrefundable.
  • Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

All vendors making sales in Illinois are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the Fair.

Once accepted into the event, you can use the Illinois Department of Revenue Special Event Tax Coupon to send to the Department of Revenue along with your payment.

For more information about Illinois sales tax, please visit Illinois Revenue’s website. Renegade takes no responsibility for calculating, reporting, or otherwise having any involvement with such reporting, other than to make you aware of the requirements based on our understanding of IL State regulations with regards to sales at Special Events.

We are required to supply a list to the IL Department of Revenue with participating vendor information, including:

1) the name of the business
2) business address
3) individual contact person
4) IL Department of Revenue tax account number if you have one

How and When to Pay:

If you are an existing business in the State of Illinois with an IBT number, and you regularly make payments to the State, you can include your sales at Renegade with your regular filings.  There’s no need to make a separate payment using the coupon provided in the Participation Kit.

If you are not an existing business in the State of Illinois, don’t have an IBT number, or don’t make regular payments to the State, simply use the coupon found in your Participation Kit to remit payment within 10 days of the event as per the instructions on the coupon.

All vendors selling consumable, ingestible, food or beverages must submit the following materials to participate in the event. Please email your materials to info@renegadecraft.com as soon as possible and no later than April 19.

For food/drink requiring assembly or cooking onsite, or that’s sold in packaging that will be opened and sampled to customers, the following materials are required:

  • Due immediately: Copy of Temporary Special Event Food Single Event License (apply here) -OR- Copy of 180-day Special Event Food License obtained from the City of Chicago.
  • Due immediately: Chicago Summer Festival Sanitation Certificate. The city requires that one person with the certificate be present at the event at all times.
  • Due April 19: Chicago Department of Public Health Inspection Record -OR- inspection record/sanitation certificate from the City/State where you reside.
  • Due April 19: Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured. Our address is 420 W. Huron Street, Chicago, IL 60654.
  • Due April 19: Diagram showing booth layout and location of gravity fed hand wash station. It is preferred that you have your own sink within your booth footprint, but if needed, one hand wash station will be provided at each concessions area of the fair, and pre-packaged vendors are permitted to use the concessions sink. We can share the locations with you, but they won’t be placed at your booth.

For food/drink sold in closed packaging that will NOT be opened or sampled, the following materials are required:

  • Due April 19: Chicago Department of Public Health Inspection Record -OR- inspection record/sanitation certificate from the City/State where you reside.
  • Due April 19: Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured. Our address is 420 W. Huron Street, Chicago, IL 60654.

For Food Trucks, the following materials are required:

  • Due April 19: Copy of Food Truck Permit
  • Due April 19: Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured. Our address is 420 W. Huron Street, Chicago, IL 60654.

An Important Note: Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. We don’t know ahead of time whether or not an on-site inspection of our event will occur. Safety at our events is paramount, and it is on the individual vendor to remain compliant. For questions about health and safety requirements and permitting, please contact the Chicago Department of Public Health at (312) 747-9884.

Here is a link to the 2024 Participation Agreement that you electronically signed during the application process. We are excited to work together!

We’d love to hear about your experience after the Fair. Take our survey to let us know. You could win a free booth at an upcoming fair ✿