[City Season] Fair Participation Kit
Congratulations on your acceptance to Renegade Craft [City]!
We’ve created this handy Participation Kit to help you get ready for the Fair. Please take a moment to click through and read each toggle, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
Click here [<link to fair details page, open in a new tab] for full details on the [City Season] Fair!
Venue Name [<link to venue’s website, open in a new tab] Address Line 1 Address Line 2
Plan your route here. [<link to google map; open in a new tab]
This fair will be [indoors/outdoors].
Street parking is limited in the area and not guaranteed.
Leashed pets and service animals are welcome to join in on the fun!
Promote Your Participation
At Renegade, we believe in the power of community. Our force of Makers and artists is made up of the best and brightest, and we are thrilled to have you as part of this movement.
We need your help to generate excitement and make our Fairs as bustling as possible.
Develop a simple campaign using your social media to talk about your involvement with the Fair. We love to hear from our makers, and engaging with us is the best way to see what our community is up to.
Facebook is one of the most effective platforms for local happenings and things to do. We advertise, target, and promote our events to reach new local audiences, and post to make each event as exciting as possible. Introducing a new line or product? We’d love for you to be a part of the conversation! Facebook Event [< Link to facebook event, open in new tab]
Know a cool coffee shop? An awesome park? Want to invite friends and family? Help us spread the word by printing our official poster and sharing the eFlyer on your social media. We’ll do the same! [Link to Get the Word Out page with eFlyer, poster, & flyer, open in new tab]
Tweet, DM, call or mail local media outlets and blogs about your participation at the Fair. Anyone you think we should be talking to or advertising with? Let us know!
Using official #RenegadeCraft and #Renegade[City] hashtags will help you be a part of the larger conversation, and help each Fair gain traction and visibility.
Early Load-In rental requests are still open! Head here to request early load-in for the Fair.
Rentals for tables, chairs, etc. have closed.
Check out the roster for [City Season] Fair!
Booth Assignment + Directory
Use your booth number and the map here to find where you will be located.
Please note: Booth assignments are subject to change.
Load In and Out
Load-in will be staggered in 2 groups between 8 and 9 a.m. on Saturday. Each group will be given 30 minutes to unload and you can set up until II a.m. Please be set-up by II a.m. on both days to greet early shoppers.
If you selected early load-in, you will be able to load in to the venue on the Friday before the Fair from 3 – 5 p.m.
Detailed load-in assignments are shared below!
The venue opens to vendors Sunday at 9 a.m.
Group I 8:00 a.m. – 8:30 a.m. – Booth Numbers 24-64, 95-132, 163-193, & mezzanine
Group 2 8:30 a.m. – 9:00 a.m. – Booth Numbers 1-23, 65-94, 133-162, 194-212, & mobile vendors
We suggest taking the first and closest parking space you can find and using a hand truck or cart to load in from there. Limited unloading and loading next to the apron (the area right in front of the venue entrance) will be permitted on a case-by-case basis.
Traffic directors will be onsite to grant special permission and to assist with the flow of vehicles. Please adhere to any instructions given by our traffic directors. Additional staff will also be on hand to help facilitate load-in.
We will have a limited number of hand trucks available to borrow, and will require a photo I.D. as collateral.
*Please note that vendors that arrive late or load in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint.
Please know that if you have rented tables, chairs, or clothing racks through Rc you will need to pick them up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return them to the rental depot while loading out on Sunday evening.
The venue will be closed to the public overnight, however we encourage you to take anything valuable with you for the night. If you do leave your displays, merchandise, etc. in place, please note that anything you leave overnight is done so at your own risk.
Doors will open to vendors promptly at 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight. The venue and Renegade Craft are not responsible for any damages or theft that may occur.
Breakdown begins at 6 p.m. on Sunday. Please do not pack up early!
Load-out will happen the same way as load-in.
Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing your vehicle around.
Vendors are responsible for disposing of their own trash at the end of the night! This is a requirement of the venue and extremely important. Nothing may be left behind!
Set-Up + Sales
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble. If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
Depending on which size booth you applied for, your footprint at the Fair measures [X’ x X’] for a shared booth, [X’ x X’] for a full booth, or [X’ x X’] for a double booth. If you signed up for the mobile option, your setup should be no larger than [X’ x X’] and should be maneuverable throughout the venue.
If you signed-up as a truck/trailer, we will be in touch to discuss your footprint and logistics.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth setup and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.
Excelling at the Fair
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business name and link to your website is also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster [<Link to Fair Details page] is live, please check your business name and link are accurate.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! People might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which could lead to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. It is also helpful to bring a friend along to help run your booth and hold down fort so you can take a couple of breaks throughout the day.
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text us on The Rc Hotline!
That number is: 312-342-0687.
There is not an official Fair check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang!
We will have complimentary maker pins available while supplies last.