San Francisco Spring Fair Participation Kit
Congratulations on your acceptance to Renegade Craft San Francisco!
We are so excited to have you as a part of our community! We’ve created this handy Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
Participation Kit Contents
April 4 + 5
11 am - 6 pm
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
This Fair is indoors with some outdoor food trucks and features, and will go on rain or shine.
Paid parking is available on a first-come-first-serve basis at Fort Mason Center. Click here for information on parking.
Service animals are welcome! Sorry, your adorable pets are not permitted.
The San Francisco Spring Fair has on average 240+ participants.
Historically, approximately 25,000 attendees visit the Fair.
Prior to the Fair, send us your questions and ideas through our contact form! We’ll email you back asap.
During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!
That number is: 312-342-0687.
FAIR HEALTH + SAFETY
The health and safety of our community is our first and foremost priority. Regarding Coronavirus/COVID-19, we are monitoring the situation closely based on updates by the CDC and our venue contacts.
As of March 11, the city of San Francisco issued a two-week ban on events expecting over 1,000 attendees. We are still able to host the Fair, as Fort Mason is federally owned and our event falls outside the two-week window. For Fair and safety updates, head here. That being said, we value and appreciate your input, and want to hear your thoughts on the possibility of rescheduling the Fair. Please fill out the survey here by Friday, March 13, thank you!
Should we postpone the event, we will promptly update you via email. At that time, you will be able to confirm your spot in our rescheduled event – you will not need to reapply, and your booth fee will roll over. If you aren’t able to participate on the rescheduled dates, we can apply your booth fee to another fair of your choice, or we will refund your booth fee in full.
In the meantime, we are offering booth refunds in full for our currently scheduled April event for cancellations related to Coronavirus/COVID-19 concerns. We want every participant to have the choice to do what’s best for them in this uncertain time. Please contact us as needed and be well! ❤︎
PROMOTE YOUR PARTICIPATION
We’re so excited that you are participating, and hope you are, too! Let your friends, family, and followers know by spreading the word and generating excitement for the Fair so we can make it as bustling, successful, and vibrant as can be! Find all our promotional assets in the toggles below, yours to use!
You can also let your friends and followers know you’re heading to Renegade by posting these graphics that come in multiple color variations to match your feed.
We love to see what you’ve been up to you–share your #RenegadeProcess with us, we always repost our faves. Be sure to use our hashtags when promoting your involvement in the Fair, so we can find your post! Follow us on Instagram, Twitter, Pinterest, Flickr and Facebook @RenegadeCraft.
#RenegadeCraft ~ #RenegadeSF ~ #RenegadeProcess
Tweet, DM, and share our Facebook Event with your community! Anyone you think we should be talking to or advertising with? Let us know in the Contact Form below!
SET UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Depending on which size booth you applied for, your footprint at the Fair measures 5’ x 10’ for a shared booth, 10’ x 10’ for a full booth, or 20’ x 10’ for a double booth. If you are a mobile vendor, your set-up should be no larger than 5’ x 10’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth set-up and rental needs. Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your booth accordingly.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.
For indoor venues, participants are not allowed to use tent frames due to fire code restrictions.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
All rental orders are due by Sunday, 3/22, no exceptions! If you do not submit a rental request you are responsible for providing your own display items and furniture.
Make sure to consider your booth size and display when requesting rental items.
WiFi is available as a rental item for the weekend! Fort Mason offers WiFi for purchase on-site at the rate of $20 per day per device.
There is no need to reserve or pay in advance.
We are excited to offer (and strongly encourage utilizing) free early load-in on Friday, 4/3 between 3–5pm, no RSVP required.
Head here to request rental items for this Fair.
Our Roster for the Fair is now live on our website and it’s a one-of-a-kind beauty! Check it out, review your profile, and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
Booth Assignments will be announced soon, once curation is complete. Stay tuned! You’ll receive another email in the coming weeks when this Participation Kit is updated.
Closer to the Fair, we’ll share specifics about load-in and out, rentals, and overnight security.
We are excited to offer free early load-in on Friday, 4/3 between 3–5pm, no RSVP required. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze.
Check back later for more details!
FIRE CODE + BOOTH MATERIAL INFORMATION *REQUIRED*
All materials and furnishings shall be either made from non-combustible materials or treated and maintained in a flame retardant condition by an approved flame retardant solution process and meet the flame and smoke density ratings as stated below.
All fabrics should comply with CPAl-84 and be labeled or certified as such or be flame treated. Flame retardant treatments shall be renewed as necessary or after each cleaning. Identification showing the date, type of treatment, the firm that treated the material, and Seal of the State of California Fire Marshal shall be located on or affixed to all treated materials or posted in booth approved by the facility Fire Marshal.
Combustible materials having a flame spread rating of less than 225 and a smoke density rating of less than 450, as determined by ASTME 84 (Tunnel Test), and certified as such, comply with the NFPA codes listed below. Please reference NFPA 701 and 101-10.3.1, 10.3.5, and 12.7.5 (all) for more information.
(MUST MEET REGULATIONS AS STATED ON THIS PAGE)
+ Wood that is properly treated
+ Drapes, hangings, curtains, and props
+ Foam core board (PVC) shall be a certified flame resistant type – no exceptions
+ Poster paper and banners
+ Decorative fabrics
+ Motion picture screens
+ ALL other decorative materials, including plastics
+ Plywood under 1/4″ thickness
+ Oil Paper
+ Tar Paper
+ Materials that cannot be flame treated
+ Untreated material
+ Literature on display shall be limited to reasonable quantities (one day’s supply).
+ Reserve supplies shall be kept in closed containers and stored in a neat and compact manner free and clear of electrical cables or junction boxes
+ Exhibitors shall ensure their booths are cleaned of combustible rubbish regularly
+ Storage of empty cartons in exhibit booth area is not permitted
+ Storage of any kind is prohibited behind back drapes or display walls and inside the display area
+ All empty cardboard must be broken down and taken off-site
+ All empty crates must be taken off-site
+ If your booth is along one of the walls, DO NOT place items in the space between your booth and the wall.
Please note these very important restrictions regarding Fort Mason’s fire code regulations.
The Fire Marshal will be inspecting each event and will require that all participants be in compliance. Self-treating or spraying your materials is no longer permitted.
These items must be treated by a certified professional. Fort Mason also requires that storage containers not consist of cardboard, wood, or other highly combustible materials. Metal or plastic containers are acceptable.
The venue recommends that if you must store merchandise and supplies in cardboard or wood, leave those items in your vehicles and retrieve your stock throughout the day as needed.
Please email Kristin@Renegadecraft.com with any questions you may have.
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! Shoppers might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business bio and links to your website and Instagram are also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name, bio, and links are accurate.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which often leads to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We strongly suggest bringing plenty of water, refreshments, and snacks with you to keep you energized throughout the Fair. Check out the Roster to see the Food + Drink participants that will be at the Fair! It is also helpful to bring a friend along to help run your booth and hold down the fort so you can take a couple of breaks throughout the day.
CALIFORNIA SELLER’S PERMIT
The California Department of Tax and Fee Administration requires that all vendors participating in our San Francisco and/or Los Angeles Fairs must have a Seller’s Permit to participate in our Fair. If you do not have a California Seller’s Permit, visit this CDTFA webpage and select “Register a New Business Activity or Location” to register for your Seller’s Permit for free.
Temporary Seller’s Permits are only valid for 90 days and are location-specific. If you already have a California Seller’s Permit, you may add our Fair location as a sub-location to your existing permit. Please use our Tax ID Submission Form to submit your California Seller’s Permit number.
For more information about Seller’s Permits, please refer to the following CDTFA sources: Temporary Sellers; Permits & Licenses; and Obtaining a Seller’s Permit. Please note that Renegade Craft cannot give tax advice. For questions, please refer to the California Department of Tax and Fee Administration.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!
That number is: 312-342-0687.
There is not an official Fair Participant check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Team! Certain rentals require check-in; please refer to the rental section for further details.
We will have complimentary enamel pins available while supplies last.
Renegade offers creatives an opportunity to connect with engaged fans and enthusiastic shoppers. There are many additional benefits that come along with joining our events! Here’s what we have to offer:
- Your Booth space. Create your own pop-up shop to showcase and sell your work to an engaged audience!
- Inclusion on our roster. Our website’s 150K+ unique pageviews per month will put your linked site in front of a variety of buyers and shoppers leading up to the Fair.
- Wholesale opportunities. Buyers head to Renegade to discover unique makers and products like yours, and many reach out during and after the show to set-up accounts with their store.
- Networking and collaborations. Tap into our vibrant creative community by connecting with neighboring makers for potential collaborations, resources, and other exciting opportunities.
- Potential social features. With a thriving following of over 300,000 fans and followers online (over 200k on Instagram alone), we handpick and feature exceptional makers and participants on our social media.
- 97% of attendees return to Renegade Craft.
- Attendees spend around 2 hours and $50–$300 at the Fair.
- 50% of vendors make sales before and after the Fair due to their inclusion on our roster.
- Annually, Renegade works with 3,000+ participants and attracts 300,000+ attendees.
*Based on responses from our annual survey.