New York Winter Fair Participation Kit
Congratulations on your acceptance to Renegade Craft New York!
Our force of Creatives are the best and brightest. We’re thrilled to have you as a part of our community!
We’ve created this handy Participation Kit to help you get ready for the Fair. Please take a moment to click through and read each toggle, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
This Fair will be held indoors!
Street parking is hard to come by! We recommend ride sharing, taxis, or public transportation. Metropolitan Pavilion is easily accessible by the 1, 2, 3, and L trains. If you must drive, consider using a service like Parkopedia to find available parking in the area.
Service animals are welcome! Sorry, pets are not permitted.
PROMOTE YOUR PARTICIPATION
At Renegade, we believe in the power of our collective voices.
Having your help in generating excitement for the fair
will make it as bustling, successful, and vibrant as can be!
Share your participation with friends, fans, and followers using the graphics provided here! If you’d like to print out flyers or posters, you can find those materials here. We’ll do the same! Our collective voices will make the fair an even bigger success!
We love to hear from our community, and to see what y’all are making and prepping for the Fair! Follow us on Instagram, Twitter, Pinterest, Facebook, and Snapchat @RenegadeCraft. Be sure to use our hashtags when promoting your involvement in the fair. Check out our Blog to Look/See what we have our eye on!
#RenegadeCraft ~ #RenegadeNY ~ #RenegadeProcess
Tweet, DM, and share our Facebook Event with your local following! Anyone you think we should be talking to or advertising with? Let us know by contacting us below!
Sorry rentals for this Fair are closed!
Our Roster for the Fair is now live on our website and it’s beautiful! Please check it out and review your profile and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
Click here to view a Directory of the fair and your Booth Assignment.
Please note: Booth assignments are subject to change.
Load-in will begin at 8 a.m. on Saturday and at 9 a.m. on Sunday. Each group will be given 30 minutes to load into the Metropolitan Pavilion, and will have until 11 a.m. to set-up. The following are your group assignments. Please note that if you arrive earlier than your load-in time, you will not be allowed to load-in and begin setting up. Please remember that the public will be allowed into the venue promptly at 11 a.m. each day.
Group 1 / 8 a.m. – 8:30 a.m.: Booths 21-62 and 124-186
Group 2 / 8:30 a.m. – 9 a.m.: Booths 1-20 and 63-120
You will need to use the loading bay at 124 West 19th Street to unload and bring your things into the Metropolitan Pavilion. Please note that the sidewalk must be kept clear at all times and no double parking is allowed. You will be able to unload your items and bring them into the loading bay, and then go park your car, but you are not allowed to drive your car into the loading bay. If you have a trailer, you will not be allowed with your trailer west of the loading bay or near the residential entrance on the uptown side of the street. A staff member from the Metropolitan Pavilion will be onsite to help direct traffic as you unload, and we will have porters on-site to help bring your items into the venue. We will have a limited number of hand trucks available to use, and we ask for an I.D. as collateral.
Please note that vendors that arrive late or load-in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.
Please know that if you rented tables through Rc, they will be placed for you. Chairs or clothing racks rented through Rc, will need to be picked up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return all rentals to the rental depot while loading out on Sunday evening.
The Metropolitan Pavilion will be closed to the public overnight; however, we encourage you to take anything valuable with you for the night. If you do leave your displays, merchandise, etc. in place, please note that anything you leave overnight is done so at your own risk. Renegade is not responsible for any damages or theft that may occur.
Breakdown begins at 5 p.m. Please do not pack up early! Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing your car around.
Vendors are responsible for loading out and disposing of their own trash at the end of the night!
SET UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Depending on which size booth you applied for, your footprint at the Fair measures 3’ x 6’ for a shared booth, 6’ x 6’ for a full booth, or 6’ x 12’ for a double booth. If you signed up for the mobile option, your setup should be no larger than 3’ x 6’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth setup and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.
For indoor venues participants are no longer allowed to bring in tent structures.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! People might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business name and link to your website is also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name and link are accurate.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which could lead to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. It is also helpful to bring a friend along to help run your booth and hold down fort so you can take a couple of breaks throughout the day.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text us on The Rc Hotline!
That number is: 312-342-0687.
There is not an official Fair check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang!
We will have complimentary maker pins available while supplies last.
Please fill out our survey after the fair to share your experience with us! If you have a testimonial or success story to share with us, we’d love to hear it! Give us your two cents and we’ll take it to heart! Thanks in advance!