New York OctFest Pop-Up Participation Kit
Congratulations on your acceptance to Renegade Craft New York OctFest Pop-Up!
Our force of Creatives are the best and brightest. We’re thrilled to have you as a part of our community!
We’ve created this handy Participation Kit to help you get ready for the Fair. Please take a moment to click through and read each toggle, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
15 Evans Road
Brooklyn, NY 11231
This Fair will be held outdoors, rain or shine, within OctFest.
Please read the Load-In/Out details carefully below. Vehicles are allowed for vendors only; however, the vehicles MUST be registered since the island is only accessible by ferry.
Service animals are welcome! Sorry, pets are not permitted.
PROMOTE YOUR PARTICIPATION
At Renegade, we believe in the power of our collective voices.
Having your help in generating excitement for the fair
will make it as bustling, successful, and vibrant as can be!
Help us get the word out! Share this eFlyer via your social, and help promote locally. We’ll do the same!
We love to hear from our community, and to see what y’all are making and prepping for the Fair! Follow us on Instagram, Twitter, Pinterest, Facebook, and Snapchat @RenegadeCraft. Be sure to use our hashtags when promoting your involvement in the fair. Check out our Blog to Look/See what we have our eye on!
#RenegadeCraft ~ #OctFest ~ #RenegadeProcess
Tweet, DM, and share the Facebook Event with your local following! Anyone you think we should be talking to or advertising with? Let us know by contacting us below!
Renegade Craft is providing each vendor with a 6' table and two chairs. Additionally, a large 20'x30' tent will cover the entire Pop-Up, so vendors will not need individual tents for their booth.
Please note, rental offerings are not available for this pop-up. Please plan your display accordingly.
Our Roster for the Pop-Up is now live on our website and it’s beautiful! Please check it out and review your profile and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
Click here to view a Directory of the fair and your Booth Assignment.
Please note: Booth assignments are subject to change.
Please read the following details carefully. OctFest takes place on Governors Island which is only accessible by ferry.
All vehicles must be pre-registered in advance. IF YOU ARE REGISTERED LATE, WE CANNOT GUARANTEE ACCESS TO THE FERRY. See “Vehicle Access to Governors Island” below to register your vehicle.
- All ferry crossings are done in time slots determined by Governors Island and OctFest production, usually the night before boarding.
- Queuing generally starts before 7:00 am. We recommend queuing as early as possible to avoid delays.
- Vehicles can board between the hours of 7:30am-9:30am ONLY Mon-Fri, and 7:30am-9:00am Sat/Sun.
- Upon arrival, you will join the queue on South Street going west toward the Staten Island Ferry Terminal.
- A security guard will approach your vehicle and ask for the pertinent information and proceed to give you permission for access. Security reserves the right to conduct a search of your vehicle.
- Security will direct you into the proper slip for boarding when the ferry is ready.
- While on the ferry, drivers and passengers must remain inside of their vehicles and shut off the engine.
- Once on island, your vehicle will be escorted by Governors Island to the event site.
- Once at your destination, vehicles can unload and park in the designated area, which you will be given by the Trust.
ADDRESS TO BOARD THE FERRY:
Battery Maritime Building
10 South Street
New York, NY 10004
Note, vehicles can be no more than 12.5 feet high, 55 feet long and must be less than 30 tons.
Every vehicle boarding the island MUST be registered in advance; therefore you must adhere to the plan you submit. Fill out this form to register your vehicle no later than Monday, 9/3.
- Driving is not permitted anywhere around the island without a golf cart escort.
- Once a vehicle is ready to leave its assigned parking area, please call security at (212) 809-3299 to request a vehicle escort. Please make this call 20 – 30 minutes before the scheduled departing ferry. DO NOT MOVE YOUR VEHICLE WITHOUT AN ESCORT.
- Once vehicle escort arrives in a golf cart, they will take you to the end of the vehicle queuing line.
- Please put on vehicle hazard lights when being escorted.
OCTFEST VENDOR AND ASSISTANTS INFORMATION
OctFest allows each vendor plus five (5) additional assistants to access the festival as a part of the Renegade Craft Pop-Up.
Please note, that the name submitted on the application for each vendor has been shared with OctFest. If that person is not planning to attend, please reach out to Renegade Craft ASAP to provide a contact person for your business.
The names of the assistants do NOT have to be submitted in advance. Vendors and assistants at OctFest must be 21+.
SET-UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling. Renegade Pop-Up will be located on a grass lawn on Governors Island. This is a freestanding booth under a large tent. Please plan on a table top display.
Your footprint at the Fair measures 6’ x 6’ for a full booth.
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business name and link to your website is also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name and link are accurate.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! People might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which could lead to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. It is also helpful to bring a friend along to help run your booth and hold down fort so you can take a couple of breaks throughout the day.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text us on The Rc Hotline!
That number is: 312-342-0687.
There is not an official Fair check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang!
We will have complimentary maker pins available while supplies last.