2022 Renegade Craft Tour ✿ →

Renegade Craft Fair

Los Angeles Participation Kit

Congratulations on your acceptance to Renegade Craft Los Angeles!

We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!

YOU'RE IN! SPREAD THE WORD!

Show us what you're up to leading up to the Fair, and help spread the word! Post these flyers to social media and tag us @RenegadeCraft ☺︎

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FAIR INFORMATION

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the weekend of the Fair, you can find our team at our Info Booth located near the front of the park.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

☺︎ Meet our team here

venue:

Los Angeles State Historic Park

address:

1245 N. Spring St.
Los Angeles, CA 90012

notes:
  • The Fair will be open 10 a.m. – 4 p.m. both days.
  • The event will be held outdoors, rain or shine.
  • Leashed pets and service animals are welcome to join in on the fun!

Venue Character

LA State Historic Park, also known as the Cornfield, is an outdoor park adjacent to Chinatown. It’s usually sunny and warm during the day, but the Park’s grass keeps it cool until the evening, when temperatures drop after sunset (which is always stunning!).

Los Angeles State Historic Park is entirely ground level and accessible, including four accessible parking spaces near the park entrance.

Please note, the event takes place on grass.

If you have any further accessibility questions, please contact us.

We produce all of our events with the health + safety of our community as our first priority, following local and national recommendations as our guide. Read our health + safety plan here.

BOOTH INFORMATION

Rentals

❁ Rentals are closed.

+ Canopy rentals are due by Friday, October 21.
+ All other rental orders are due Friday, November 4.

Resources

Note, WiFi is not available at this Fair. We recommend contacting your cellular service provider for a mobile hotspot, running offline sales, or this universal hotspot (though we cannot guarantee it is a good fit for everyone, please confirm with your cellular provider). In any case, please test your tech before the event.

To guarantee direct lighting on your display, we recommend bringing cordless/portable lights:

Depending on which size booth you applied for, your footprint at the Fair measures 5’x10’ for a shared booth, 10’x10’ for a full booth, or 10’x20′ for a double booth.

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your setup accordingly. Read more about shared booths below.

If you are a mobile vendor, your set-up should be no larger than 5’ x 10’ and should be maneuverable throughout the venue.

If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around November 7.

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths in LA are 5′ wide x 10′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

For outdoor venues, we encourage white tent tops as they allow for the most natural light, and won’t cast a color on your work. This is not a requirement, just a tip we recommend.

When weighing your tent, please be sure to use a minimum of 40 pounds per leg and also make sure to securely fasten each with sturdy rope or heavy gauge zip-ties. We recommend these eco-canopy weights or these water weights. For extra protection from the elements, you can find white or clear sidewalls for your tent.
PS – if you use these link to purchase we may earn a commission.

It is required for you to weigh your tent. Securing multiple tents together is not safe for anchoring.

Lowering one’s tent at night and covering all sides will help protect against wind and weather for overnight. An even better and safer practice is to remove the top and use it to tarp your displays, eliminating all possibility for wind to lift your tent or canopy.

In California, your tent must have a CA seal of approval for flame retardancy either sewn into the fabric or provided with the literature that is packed with the product. Many tents meet this requirement and say “CPAI-84 compliant”. Most tent manufacturers can mail or email this if missing or lost. The Fire Marshal will be checking for these, so please ensure you have this ready for inspection at the start of the event.

If you rent a canopy through Renegade, our production company will ensure that the canopy complies with California regulations and has the proper weights and setup.

AT THE FAIR

Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around November 7. Please keep an eye out for an email update from us!

Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

  • Booth Number
  • Artist Profile
  • Location
  • Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Map

Friday Early Load-In

We offer a 2-hour early load-in time on Friday, 11/18 between 2-4 p.m. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze. On Friday, all vendors must complete their set up and leave the venue by 4 p.m.

For Friday load-in, please follow the load-in instructions marked with an asterisk(*) below.

Saturday + Sunday Morning Load-In

Load-in will begin at 7 a.m. on Saturday for those wanting to arrive early, and at 8 a.m. on Sunday. Each group will have plenty of time to load into their assigned booth locations and will have until 10 a.m. to setup.

Food Trucks should plan to load in between 8:30 a.m. and 9:00 a.m. Please alert our onsite staff to help direct you to your space.

Load-In Map

*Vendors in booths 1-110:
Enter Los Angeles State Historic Park via the south entrance driveway off of N. Spring Street, just before the “Capitol Milling” sign and the Chinatown Metro Station. Drive through the yellow bollards to your right and continue through the park gate onto the gravel path until you reach the Fair’s loading zone, where you may pull over along the path on the side closest to the park and drop your items. Renegade Staff will be on site to watch your goods while you park.

After dropping off your things, continue driving north to available parking along the gravel path just beyond the load-in area. Please park before returning to bring everything to your booth. The limited parking here is free to vendors on a first-come, first-served basis. Please note that on Saturday + Sunday, the entrance to the gravel path will be locked at 10 a.m. per fire marshal restrictions. After 10 please utilize the free vendor parking at N. Spring and Mesnagers Streets.

Vendors in booths 111-198:
Enter the Los Angeles State Historic Park guest parking lot via the entrance at N. Spring Street at Mesnagers Street. Pull forward to the parking lot or up to the curb on the side closest to the park nearest to the ranger station. Please unload your items at the park entrance first, then utilize our free vendor parking before returning to bring things to your booth.

To exit, you will drive forward and out at Sotello Street. The wood chip covered lot along N. Spring Street nearest W. Elmyra Street is free to vendors.

Driving in the Park

Driving is strictly prohibited on all grassy areas; all vehicles must remain on the gravel paths. Please drive gently and adhere to the 5mph posted speed limit when driving in the park. This is important for safety and also to reduce dust stirred up along the pathways.

Rentals

If you have rented a canopy, that will be in place for you upon arrival. If you rented tables, chairs, racks, or linens you will need to pick them up from the Rental Depot, located towards the back of the Fair (see map). They will be available during load-in.

Notes

  • If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
  • Please follow instructions from our load-in team, park staff, and security.
  • We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
  • Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint. Please come see us at the Info Booth if you’d like to upgrade your booth size.

After loading in, you can find free (limited) parking just beyond the limestone path above the site plan for load-in group 1-100, or along the wood chip area between the park’s Southwest perimeter and N. Spring Street near W. Elmyra Street for load-in group 101-200. If you are in load-in group 1-100 and find the parking is full along the limestone path, please proceed to the wood chip area instead. The free vendor parking along the wood chip area is located in the southernmost section of the park near the intersection of N. Spring Street and W. Elmyra Street only. All other parking along N Spring St. is paid attendee parking.

Please follow park ranger’s instructions to comply with safe vehicle egress and adhere to the 5 mph posted speed limit when driving in the park. This is important for safety and to reduce the stirring up of dust and dirt along the pathways.

The park also offers paid parking which we recommend leaving open to attendees during the event. Please utilize the free vendor parking for this reason. There are no discounts for staff or vendors in the paid parking areas at any time.

IMPORTANT: Please be prepared to show this Participation Kit to park staff and/or parking attendants when parking to show proof of participation for access to vendor only parking. If you are parked in the wood chip area you can come and go with this credential. If you are parked along the limestone path, there is no re-entry during event hours so if you need to leave you will need to park in the wood chip area upon your return.

We have security roaming throughout overnight, but please note that this is a public venue; we strongly encourage you to take your merchandise and anything valuable with you for the night.

If you choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk. The venue and Renegade Craft are not responsible for any damages or theft that may occur. We also recommend you lower your tent in case of any weather.

Breakdown begins at 4 p.m. Please don’t break down early unless it’s in case of an emergency.

Load-out will happen the same way as load-in. Help us make this a smooth and easy load-out by packing up your booth before bringing your car around.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

In the event that an emergency situation does force Renegade Craft to evacuate the venue, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.

We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.

If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the venue.

When you hear the evacuation (fire) alarm or are told to evacuate the area or park:
• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. And do not attempt to return to retrieve forgotten items.
• Proceed as quickly as possible, but in an orderly manner.  Do not push or shove.
• Go in one direction toward the nearest park exit on the Spring Street side. Please see map.
• Once out of the park grounds, head to assembly area and please do not block roadways that emergency vehicles might use.
• Remain in the assembly area and await further instruction from Renegade Staff, Park Staff, Event Security, or Emergency Responders.

Emergency Assembly Areas
In the event of a building evacuation, all persons will assemble in the following areas:
• The primary area is the area covered with wood chips that runs parallel to Spring Street between Mesnagers and Sotello Streets on the park side of Spring Street.
• If additional area is needed, head to more wood chip covered lot space to the southwest of the aforementioned area.
• If these locations are not available, alternative assembly areas will be designated by Renegade Staff, Park Staff, Event Security, or Emergency Responders.

FOR YOUR BUSINESS

We have your credit card stored on file and will charge your booth fee on or shortly after October 31st. Thank you!

If you requested an upgraded corner placement and received one, we will charge your credit card on or after November 8.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

  • If you cancel before or on the cancellation deadline of October 28, we will not charge the booth fee. If you cancel your participation after the cancellation deadline of October 28 we can not offer a refund.
  • The $50 application fee for each event canceled is nonrefundable.
  • Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

Note: If participants have to cancel up to 5 days in advance due to testing positive for Covid, we can offer a refund or a credit towards a future event.

Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.

  • Encourage your followers to walk, carpool, or use public transportation to get to the event.
  • Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
  • For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
  • Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
  • Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
  • If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
  • When you’re finished setting up, utilize public transportation to get to-and-from the event.
  • Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
  • Monitor your use of electricity and turn off equipment at night or when not in use.
  • Be mindful of disposing waste and follow recycling signage and guidelines.
  • Bring your own reusable water bottles and refill where you can.
  • Donate or give away anything you don’t need at the end of the event instead of trashing it.
  • At the end of the event, make sure you leave nothing behind.

The following materials are required of all food vendors to participate in the event. Please submit your materials via this form as soon as possible and no later than Tuesday, October 18.

  • Community Event Temporary Food Facility Application. Please note the associated costs. Once the City has confirmed and approved your application, Renegade will charge the application fee to the card on file post-event.
  • Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured at 420 W. Huron Street, Chicago, IL 60654.
  • Kitchen Sanitation Certificate or recent health inspection record issued by your local government where you are licensed to make your product. This can be a shared or home kitchen where and whenever applicable.

If you are already an actively licensed food truck, you just need to display your current Mobile Food Facility certificate and do not require completion of the Temporary Food Facility Application.

An Important Note

Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. We don’t know ahead of time whether or not an on-site inspection of our event will occur. Safety at our events is paramount, and it is on the individual vendor to remain compliant. For questions, please contact the County of Los Angeles Public Health Department, Monday – Friday, 8:00 a.m. – 5:00 p.m. at (888) 700-9995.

We’d love to hear about your experience after the Fair. Take our 3 question survey to let us know. You could win a free booth at an upcoming fair ✿