Los Angeles Winter Fair Participation Kit
Congratulations on your acceptance to Renegade Craft Los Angeles!
We are so excited to have you as a part of our community! We’ve created this handy Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
November 23 + 24
11 am - 5 pm
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
This Fair will be held outdoors, rain or shine!
A convenient parking lot for vendors with shuttle service to and from the park is available for $10.00 and can be found here, just a few blocks from the Mesnagers and Sotello St. entrances to the park. See the Load-In/Out section below for more details on unloading and parking.
Leashed pets and service animals are welcome to join in on the fun!
The Los Angeles Winter Fair has on average 320+ participants.
Historically, approximately 17,000 attendees visit the Fair.
Prior to the Fair, send us your questions and ideas through our contact form! We’ll email you back asap.
During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!
That number is: 312-342-0687.
PROMOTE YOUR PARTICIPATION
We’re so excited that you are participating, and hope you are, too! Let your friends, family, and followers know by spreading the word and generating excitement for the Fair so we can make it as bustling, successful, and vibrant as can be!
Please share the eFlyer for the Fair and create an Instagram Story using the graphics provided here! Join our Facebook Event, and find us on Social @RenegadeCraft. We’ll take care of the heavy lifting with ads and promotion, but our collective voices are what make Renegade Fairs so successful.
We love to see what you’ve been up to you–share your #RenegadeProcess with us, we always repost our faves. Be sure to use our hashtags when promoting your involvement in the Fair, so we can find your post! Follow us on Instagram, Twitter, Pinterest, and Facebook @RenegadeCraft.
#RenegadeCraft ~ #RenegadeLA ~ #RenegadeProcess
Tweet, DM, and share our Facebook Event with your community! Anyone you think we should be talking to or advertising with? Let us know in the Contact Form below!
SET UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Depending on which size booth you applied for, your footprint at the Fair measures 5’ x 10’ for a shared booth, 10’ x 10’ for a full booth, or 20’ x 10’ for a double booth. If you signed up for the mobile option, your set-up should be no larger than 5’ x 10’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth set-up and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.
For outdoor venues, we strongly encourage white tent tops.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
When weighing your tent, please be sure to use a minimum of 40 pounds per leg and also make sure to securely fasten each with sturdy rope or heavy gauge zip-ties.
Securing multiple tents together is not safe for anchoring.
Lowering one’s tent at night and covering all sides will help protect against wind and weather for overnight. An even better and safer practice is to remove the top and use it to tarp your displays, eliminating all possibility for wind to lift your tent or canopy.
If you rent a tent through Renegade (see the Rental section below), appropriate weights and set-up will be provided.
Sorry, tent and furniture rentals are now closed. Note, WiFi is not available for rent and is not provided at this Fair. Please plan accordingly.
Free Early Load-In is still available!
NEW! Early Load-In is free with RSVP!
Load-in on Friday afternoon to make Saturday morning easier. Use the Rental Form below to submit your RSVP for Early Load-In. (RSVPs are greatly appreciated, but not required!)
Head here to RSVP for Free Early Load-In for this Fair. (Not required but appreciated.)
Our Roster for the Fair is now live on our website and it’s a one-of-a-kind beauty! Check it out, review your profile, and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
Check out the Fair Page to view your Booth Assignment in the Roster and the Directory.
Please note: Booth assignments are subject to change.
FRIDAY EARLY LOAD-IN:
If you selected free early load-in on our rental form, you will be able to load into the park on the Friday before the Fair from 3 – 5 pm. On Friday, all vendors must complete their set-up and leave the park by 5 pm. Any rental items requested and paid for in advance will be available at Early Load-In. Please follow the instructions marked with an asterisk (*) below.
Load-in will begin at 8 am on Saturday. Each group will be given 30 minutes to load into their assigned booth locations and will have until 11 am to set up. If you arrive earlier than your load-in time, you will not be allowed to load in and begin setting up. Please remember that the public will be allowed onto the site-plan promptly at 11 am.
Detailed load-in assignments are shared below!
Group 1 / 8 – 8:30 am – 25-72 and 127-186
Group 2 / 8:30 – 9 am – 1-24, 73-126, and 187-216
Group 3 / 9:30 – 10 am – Food Trucks
Load-in will begin at 9 am on Sunday. Please be set up by 11 am to greet early shoppers.
Vendors in booths 49-96 & 157-216 should pull into the parking lot off of Spring St. at Mesnagers St. From there you may pull your vehicles forward and up to the curb on the side closest to the park as close to the ranger’s station as you can. Please drop your things and immediately find parking before returning to bring things to your booth. To exit, you will pull forward and out at Sotello St. and continue to this parking lot location. Staff will be on hand to stay with your things. After parking, a shuttle will be available to return you to the Fair location. Please follow instructions from our load-in team, park staff, and security.
* Vendors in booths 1-48 & 97-156 should pull onto the gravel fire-lane path from the south end of the park just after the Chinatown Metro Station for load-in. You may pull over along the path on the side closest to the park and drop your things at the edge of the park next to the Fair. Driving is strictly prohibited on all grassy areas. You must remain on the gravel path. After dropping all your things, you should immediately continue north and find parking before returning to bring your things to your booth. Staff will be on hand to stay with your things. For parking, proceed to this parking lot location. After parking, a shuttle will be available to return you to the Fair location. Please follow instructions from our load-in team, park staff, and security.
Additional parking details are included in the Parking section above in General Info.
There will be staff on hand to help facilitate load-in. We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
NOTE: Please note that, on Saturday, vendors that arrive late or load-in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.
Please know that if you have rented tables, linens, chairs, or clothing racks through Rc you will need to pick them up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return them to the rental depot while loading out on Sunday evening. If you rented a tent, it will be set up and weighted by the rental company prior to your arrival.
Note: If you are providing your own tent, each leg MUST be weighted with at least 40 lbs. Any vendor utilizing a tent that is not properly weighted will not be permitted to participate in the Fair until the tent has the correct amount of weight on each leg. We suggest purchasing tent weights prior to the Fair from any of the following resources: E-Z UP and Shelter Logic.
We have security roaming throughout the night, but please note that this is a public venue; we strongly encourage you to take your merchandise and anything valuable with you for the night. If you choose to leave your displays, merchandise, etc. overnight, please note you do so at your own risk. Access to the park will begin promptly at 9 am on Sunday, so please keep this in mind when considering leaving anything overnight. The venue and Renegade Craft are not responsible for any damages or theft that may occur. We also recommend you lower your tent in case of any weather.
Breakdown begins at 5 pm. Please do not pack up early!
Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing items to your car.
Vendors are responsible for disposing of their own trash at the end of the night. This is a requirement of the venue and extremely important. Please take away everything you brought with you, and do not leave any trash in the park!
FIRE REGULATIONS FOR TENTS IN LOS ANGELES *REQUIRED*
In California, your tent must have a CA seal of approval for flame retardancy either sewn into the fabric or provided with the literature that is packed with the product. Most tent manufacturers can mail or email this if missing or lost. The Fire Marshal WILL be checking for these, so please ensure you have this ready for inspection at the start of the event.
If you rented a tent through Renegade on the rental form, our production company will ensure that the tent complies with California regulations for outdoor tents.
PARENT COMFORT STATION
~ Enclosed diaper changing stations.
~ Private nursing & pumping space ~ with electricity!
~ Family seating so everyone can take a load off.
~ Space for the littles to spread their wings in a judgment-free (and meltdown approved) family zone!
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! Shoppers might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business bio and links to your website and Instagram are also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name, bio, and links are accurate.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which often leads to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We strongly suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. Check out the Roster to see the Food + Drink participants that will be at the Fair! It is also helpful to bring a friend along to help run your booth and hold down the fort so you can take a couple of breaks throughout the day.
CALIFORNIA SELLER’S PERMIT
The California Department of Tax and Administration is now requiring all participants in the San Francisco and Los Angeles Fairs to register for and provide a Seller’s Permit number. Registering is free, easy, simple, and can be done online. You may electronically register for a seller’s permit here and select "Register a New Business Activity or Location." Seller’s Permits are valid for only 90 days and are location specific.
After you register for and receive your Seller’s Permit, please submit your permit’s number here. You must register for your Seller’s Permit and complete our form no later than 7 days before the Fair.
Please keep a copy of your Seller’s Permit on hand during the Fair in case an agent requests to see it.
Renegade Craft Fair does not provide tax advice. If you have questions regarding this process, please visit
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
A classic combination of ginger and spice, this Limited Edition flavor is perfect for a quick breakfast or on the go snack during the winter months. Try a free Gingerbread protein bar at the Fair and then head to RXBAR.com to order your own!
Rc Staff Contact Information
During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!
That number is: 312-342-0687.
There is not an official Fair Participant check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang! Certain rentals require check-in; please refer to the rental section for further details.
We will have complimentary Maker pins available while supplies last.
Please fill out our survey after the fair to share your experience with us! If you have a testimonial or success story to share with us, we’d love to hear it. Thanks in advance!
Renegade offers creatives an opportunity to connect with engaged fans and enthusiastic shoppers. There are many additional benefits that come along with joining our events! Here’s what we have to offer:
- Your Booth space. Create your own pop-up shop to showcase and sell your work to an engaged audience!
- Inclusion on our roster. Our website’s 150K+ unique pageviews per month will put your linked site in front of a variety of buyers and shoppers both before and after the Fair.
- Wholesale opportunities. Buyers head to Renegade to discover unique makers and products like yours, and many reach out during and after the show to set-up accounts with their store.
- Networking and collaborations. Tap into our vibrant creative community by connecting with neighboring makers for potential collaborations, resources, and other exciting opportunities.
- Potential social features. With a thriving following of nearly 300,000 fans and followers online (nearly 200k on Instagram alone), we handpick and feature exceptional makers and participants on our social media.
- 97% of attendees return to Renegade Craft.
- Attendees spend around 2 hours and $50–$300 at the Fair.
- 50% of vendors make sales before and after the Fair due to their inclusion on our roster.
- Annually, Renegade works with 3,000+ participants and attracts 300,000+ attendees.