2024 Renegade Craft Tour! →

Renegade Craft Fair

Los Angeles Summer Participation Kit

Congratulations on your acceptance to Renegade Craft Los Angeles!

We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!

YOU'RE IN! SPREAD THE WORD!

Congrats, you’ve been accepted to Renegade Los Angeles!

Help spread the word and post the official eflyer to social media, embed on your website, blog, or email and tag @RenegadeCraft. Search Renegade Craft in gifs and add a sticker to your Story ☺︎

FAIR INFORMATION

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the weekend of the Fair, you can find our team at our Info Booth located front and center, closest to the onsite parking.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

Your Onsite Crew

☺︎ Meet our team here

venue:

Santa Monica Airport
Interim Open Space

address:

3233 Donald Douglas Loop S
Santa Monica, CA 90405

*Follow the campaign signs to the venue, and refer to the Loading In section below to find the Fair’s location and parking lot on a map.

notes:
  • The Fair will be open 11 a.m. – 5 p.m. both days.
  • The event will be held outdoors, rain or shine.
  • Leashed pets and service animals are welcome to join in on the fun!
Venue Character

The Santa Monica Airport Interim Open Space is an outdoor lot with ample parking and an open-air feel. Depending on the weekend’s weather, the space can be bright and sunny, as there’s little shade – be prepared for both warm days and cool evenings, with a chance of overnight dew. We’re delighted to be hosting a market on the Westside of LA in the summertime!

*Please note this event is up the street from the Barker Hangar, which is another nearby venue you may also be familiar with. See the Loading In section below to see our exact location on a map.

The Santa Monica Airport Interim Open Space is entirely ground level and accessible. Please note, the event takes place on concrete and weather may exceed 85ºF.

If you have any further accessibility questions, please contact us.

BOOTH INFORMATION

Rentals

Head here to reserve rental items, including, tables, chairs, canopies, garment racks, and table linens.

+ Canopy orders are due by July 14
+ Rental orders are due by July 28

PS – We offer a “shared canopy” rental option for those in shared booths. We will pair you with another complementary vendor who has also rented a shared canopy. This is why the rental deadline is set before curation and being introduced to your boothmate ☺︎

WiFi

WiFi is not available at this Fair. We recommend contacting your cellular service provider for a mobile hotspot, running offline sales, or using a universal hotspot (please confirm with your cellular provider). In any case, please test your tech before the event.

Electricity

Access to electricity is not readily available, and is only considered if you need it for your product, such as food or beverage service. Please get in touch if you have additional questions.

At the Fair

If you rented tables, table linens, chairs, or clothing racks through us, you will need to pick them up from the Rental Depot located near our Info booth during load-in.

If you rented a tent, it will be set up and weighted by the rental company for you in your booth space.

Depending on which size booth you applied for, your footprint at the Fair measures 5’x10’ for a shared booth, 10’x10’ for a full booth, or 10’x20′ for a double booth.

Each 10’x10′ booth will be marked on the ground in chalk. There is no pipe or drape to divide each booth, so please plan accordingly. Be mindful of your setup to ensure the back and sides of your booth aren’t obtrusive to your booth neighbors.

Only the items you applied with are allowed to be sold at the event. If you outsource any of the items in your collection, you may only sell the items you’ve designed or made yourself.

If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around July 23.

Please get in touch with each other as soon as you are introduced to discuss your shared booth setup and rentals as needed.

Shared Booth Canopy Rentals

We offer a “shared canopy” rental option for those in shared booths. We will pair you with another complementary vendor who has also rented a shared canopy. This is why the rental deadline is set before curation and being introduced to your boothmate ☺︎

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths at this Fair are 5′ wide x 10′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

For outdoor venues, we encourage white tent tops as they allow for the most natural light, and won’t cast a color on your work. This is not a requirement, just a tip we recommend.

Weighing Your Tent
  • Important! It is required for you to weigh your tent.
  • Be sure to use a minimum of 40 pounds per leg and and securely fasten with a sturdy rope or heavy gauge zip-ties.
  • Securing multiple tents together is not safe for anchoring.
  • Lowering one’s tent at night and covering all sides will help protect against wind and weather for overnight. An even safer practice is to remove the top and use it to tarp your displays, eliminating all possibility for wind to lift your tent or canopy, or for it to collapse under severe wind or rain.
California Requirements

In California, your tent must have a CA seal of approval for flame retardancy either sewn into the fabric or provided with the literature that is packed with the product. Many tents meet this requirement and say “CPAI-84 compliant”. Most tent manufacturers can mail or email this if missing or lost. The Fire Marshal will be checking for these, so please ensure you have this ready for inspection at the start of the event.

If you rent a canopy through Renegade, our production company will ensure that the canopy complies with California regulations and has the proper weights and setup.

AT THE FAIR

Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around July 23. Please keep an eye out for an email update from us!

Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

  • Booth Number
  • Artist Profile
  • Location
  • Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

Map

If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Friday Early Load-In

We offer a 2-hour early load-in time on Friday, August 16 between 3-5 p.m. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze. On Friday, all vendors must complete their set up and leave the venue by 5 p.m.

Saturday + Sunday Morning Load-In

Saturday morning load-in will be staggered in 3 groups between 7:30 and 9 a.m. on Saturday. Sunday load-in begins at 9 a.m. for everyone.

Each group will drive into the parking lot, park their car, and unload their items to their booth from there. Please be set up by 11 a.m. each day to greet early shoppers.

Load-In Groups
  • Group I / 7:30 – 8 a.m. »» Booths 1-70
  • Group 2 / 8 – 8:30 a.m. »» Booths 71-140
  • Group 3 / 8:30 – 9 a.m. »» Booths 141-190
  • Food Trucks / 9:30 a.m. 
Rentals

If you have rented a canopy, that will be in place for you upon arrival. If you rented tables, chairs, racks, or linens you will need to pick them up from the Rental Depot near our Info Booth (see map). These will be available during load-in.

Notes
  • If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
  • We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
  • Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint. Please come see us at the Info Booth if you’d like to upgrade your booth size.
  • Please follow instructions from our load-in team, park staff, and security.
  • Here is a directional load-in map if you’re driving to the event:

Parking is free to all for the duration of the event. You may leave your car where you parked it during load-in. Parking is not allowed overnight, and the front gates to the lot will be locked at 7 p.m. until load-in the following morning.

While parking is free, we encourage people to carpool or utilize ride services to keep parking spots open and plenty for attendees during the Fair.

The venue will be secured and closed overnight; however, we strongly encourage you to take anything valuable with you for the night!

If you do choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk.

We also recommend you lower your tent and take the top off in case of any wind or weather overnight. The area is known to have dew in the morning as well, so please keep that in mind as you’re packing up and prepping for overnight.

Doors will open to vendors promptly at 8 a.m. on Saturday and 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight and not arriving by that time.

The venue and Renegade Craft Fair are not responsible for any damages or theft that may occur.

Breakdown begins at 5 p.m. each day. Please don’t break down early unless it’s in case of an emergency.

Load-out will happen the same way as load-in.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

In the event that an emergency situation forces Renegade Craft to evacuate the venue, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation. In the case of an emergency or evacuation, we will contact you via email if possible.

We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.

If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made via email to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the venue.

If there are warnings of evacuation, prepare yourself and your space as much as possible:

  • Remain calm.
  • Shut down all hazardous operations.
  • Put away stock in sealable tubs with lids.
  • Tie down all equipment that could move around during high winds.
  • Leave all large heavy equipment.
  • Turn off equipment and extinguish fires.
  • You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. And do not attempt to return to retrieve forgotten items.
  • Proceed as quickly as possible, but in an orderly manner.
  • Go in one direction toward the nearest exit (see map).
  • Once out of the venue, head to the assembly area and please do not block roadways that emergency vehicles might use.
  • Remain in the assembly area and await further instruction from Renegade Staff, Venue Staff, Event Security, or Emergency Responders.
Emergency Assembly Areas

In the event of an evacuation, all persons will assemble in the following areas:
• Airport Park just outside of the venue and parking lot.
• If this location is not available, alternative assembly areas will be designated by Renegade Staff, Park Staff, Event Security, or Emergency Responders.

FOR YOUR BUSINESS

We have your credit card stored on file and will charge your booth fee on or shortly after July 15. Thank you!

Booth Sizes + Prices

5’x10′ Shared Booth – $330
10’x10′ Full Booth – $690
10’x20′ Double Booth – $1415
Vehicle – Fee determined by footprint
Food Truck – 15% of Gross Sales w/$200 minimum. Please report your sales to us asap via email to Info@RenegadeCraft.com.

If you requested an upgraded corner placement and received one, we will charge your credit card on or after July 23.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

  • If you cancel before or on the cancellation deadline of July 14, we will not charge the booth fee. If you cancel your participation after the cancellation deadline of July 14 we can not offer a refund.
  • The $35 application fee for each event canceled is nonrefundable.
  • Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.

  • Encourage your followers to walk, carpool, or use public transportation to get to the event.
  • Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
  • For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
  • Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
  • Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
  • If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
  • When you’re finished setting up, utilize public transportation to get to-and-from the event.
  • Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
  • Monitor your use of electricity and turn off equipment at night or when not in use.
  • Be mindful of disposing waste and follow recycling signage and guidelines.
  • Bring your own reusable water bottles and refill where you can.
  • Donate or give away anything you don’t need at the end of the event instead of trashing it.
  • At the end of the event, make sure you leave nothing behind.

All vendors selling consumable, ingestible, food or beverages must submit the following materials to participate in the event.

Please email your materials to info@renegadecraft.com as soon as possible and no later than July 15.

Vendors who do not submit completed materials by this date will not be permitted to participate in the event, and their booth fee will be refunded.

Temporary Food Facility Application

We always need a new version of this for every LA fair. Physical permits will be distributed on-site.

Please note LA Public Health charges a fee for all Temporary Food Permits. See the fee breakdown here. Local permit fees are not included in Renegade Craft participation fees. This is an additional, separate fee that will be charged to your card on file post-event.

Please use the following information on the application:

  • Name of Event: Renegade Craft
  • Event Organizer: Renegade Craft
  • Event Organizer Phone: 312-723-5867
  • Location: Santa Monica Airport, Interim Open Space, 3233 Donald Douglas Loop South, Santa Monica, CA 90405
  • Daily Start Time: 11 a.m.

Kitchen Sanitation Certificate

For the kitchen in which your products are produced, issued by your local government. Examples of approved documentation include:

Certificate of General Liability Insurance

Listing additional insured as Renegade Craft Fair, Inc. 420 W. Huron Street, Chicago, IL 60654.

Additional Information + Notes

Health Code Requirements for Community Events in Los Angeles

Food vendors are responsible for providing floor covering for booth spaces (tarp or similar) as well as a dedicated hand wash station (gravity fed/water container is fine).
Food vendors are responsible for providing some type of sidewalls on all sides of their tents with a pass-thru window on the serving or selling side. If no prep, sampling, or open packaging is present then this requirement is not necessary.

The health inspector typically does attend this event, so please abide by all health codes and confirm all documents are filled out correctly, up to date, and readily available on-site.

An Important Note

Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. For this event, we expect a visit from a health inspector who checks in with every food related participant. If any participant fails to be compliant with the requirements, the health department will request you close down your operations and suspend your participation in the event. Safety at our events is paramount, and it is on the individual vendor to remain compliant. For questions, please contact the local health department.

Here is a link to the 2024 Participation Agreement that you electronically signed during the application process. We are excited to work together!

Be on the watch out for people or businesses that are contacting Renegade applicants and vendors and attempting to get them to pay for products or services that are not authorized through us. Many are simply scams or misleading association with us, so even if some are offering legitimate services, we do not endorse any of these companies sending these solicitations, and you are not required to use them.

Examples include: selling our attendee or mailing list to vendors. Accepting application and/or booth fees directly (we only ever take registration through the Renegade Craft website). Hotel discounts and deals that are not affiliated with us. And other similar products and services.

If you see any of these types of solicitations via email, Facebook, Instagram, or other sites please report them through the appropriate channels. Thank you for your help!

We’d love to hear about your experience after the Fair. Take our survey to let us know. You could win a free booth at an upcoming fair ✿