Los Angeles Spring Fair Participation Kit
Congratulations on your acceptance to Renegade Craft Los Angeles!
We are so excited to have you as a part of our community! We’ve created this handy Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
April 6 + 7
11 am - 6 pm
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
This Fair will be held outdoors, rain or shine!
Parking is available on site.
Leashed pets and service animals are welcome to join in on the fun!
The Los Angeles Spring Fair has on average 200+ participants.
Historically, approximately 20,000 attendees visit the Fair.
PROMOTE YOUR PARTICIPATION
We’re so excited that you are participating, and hope you are, too! Let your friends, family, and followers know by spreading the word and generating excitement for the Fair so we can make it as bustling, successful, and vibrant as can be!
Please share the eFlyer for the Fair and create an Instagram Story using the graphics provided here! Join our Facebook Event, and find us on Social @RenegadeCraft. We’ll take care of the heavy lifting with ads and promotion, but our collective voices are what make Renegade Fairs so successful.
We love to see what you’ve been up to you–share your #RenegadeProcess with us, we always repost our faves. Be sure to use our hashtags when promoting your involvement in the Fair, so we can find your post! Follow us on Instagram, Twitter, Pinterest, and Facebook @RenegadeCraft.
#RenegadeCraft ~ #RenegadeLA ~ #RenegadeProcess
Tweet, DM, and share our Facebook Event with your community! Anyone you think we should be talking to or advertising with? Let us know in the Contact Form below!
SET UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Depending on which size booth you applied for, your footprint at the Fair measures 5’ x 10’ for a shared booth, 10’ x 10’ for a full booth, or 20’ x 10’ for a double booth. If you signed up for the mobile option, your setup should be no larger than 5’ x 10’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth set up and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.
Your booth display is entirely up to you, and we encourage you to make your setup just as creative as the goods you are selling.
For outdoor venues, we strongly encourage white tent tops.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
Sorry, rentals for this Fair are now closed!
Our Roster for the Fair is now live on our website and it’s a one-of-a-kind beauty! Check it out, review your profile, and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
NEW! Booth assignments are now added to the Roster on the Fair page along with the Map of the Fair. Check it out here!
Please note: Booth assignments are subject to change.
Load-in will begin at 8 am on Saturday and at 9 am on Sunday. Each group will be given 30 minutes to load into their assigned booth locations and will have until 11 am to set-up. Please note that if you arrive earlier than your load-in time, you will not be allowed to load in and begin setting up. Please remember that the public will be allowed onto the site-plan promptly at 11 am each day. Detailed load-in assignments are shared below!
Group 1 / 8 – 8:30 am – 25-72 and 127-186
Group 2 / 8:30 – 9 am – 1-24, 73-126, and 187-216
Group 3 / 9:30 – 10 am – Food Trucks
Vendors in booths 49-96 & 157-216 should pull into the parking lot off of Spring Street at Mesnagers Street. From there you may pull your vehicles forward and up to the curb on the side closest to the park as close to the ranger’s station as you can. Please drop your things and immediately find parking before returning to bring things to your booth. To exit, you will pull forward and out at Sotello Street. The wood-chip covered lot along Spring Street is free to vendors and first-come-first-served. Staff will be on hand to stay with your things. Please follow instructions from our load-in team, park staff, and security.
* Vendors in booths 1-48 & 97-156 should pull onto the gravel fire-lane path from the south end of the park just after the Chinatown Metro Station for load-in. You may pull over along the path on the side closest to the park, and drop your things at the edge of the park next to the Fair. Driving is strictly prohibited on all grassy areas. You must remain on the gravel path. After dropping all your things, you should immediately continue north, where you’ll circle the park to a wood-chip covered lot along Spring Street before returning to bring your things to your booth. Parking there is free to vendors and first-come-first-served. Staff will be on hand to stay with your things. Please follow instructions from our load-in team, park staff, and security.
EARLY LOAD-IN INSTRUCTIONS
If you selected free early load-in on our rental form, you will be able to load-in to the park on the Friday before the Fair from 3 – 5 pm. If you are signed up for early load-in on Friday please follow the load-in instructions marked with an asterisk(*) above. On Friday, all vendors must complete their set up and leave the venue by 5 pm. Any rental items requested and paid for in advance will be available at Early Load-In.
There will be staff on-hand to help facilitate load-in. We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
Please note that vendors that arrive late or load in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.
Please know that if you have rented tables, table linens, chairs, or clothing racks through Rc you will need to pick them up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return them to the rental depot while loading out on Sunday evening. If you rented a tent, it will be set up and weighted by the rental company prior to your arrival.
We have security roaming throughout the night, but please note that this is a public venue; we strongly encourage you to take your merchandise and anything valuable with you for the night. If you choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk. The venue and Renegade Craft are not responsible for any damages or theft that may occur. We also recommend you lower your tent in case of any weather.
Breakdown begins at 6 p.m. Please do not pack up early!
Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing items to your car.
Vendors are responsible for disposing of their own trash at the end of the night. Please take away everything you brought with you. Do not leave any trash in the park!
FIRE REGULATIONS FOR TENTS IN LOS ANGELES *REQUIRED*
In California, your tent must have a CA seal of approval for flame retardancy either sewn into the fabric or provided with the literature that is packed with the product. Most tent manufacturers can mail or email this if missing or lost. The Fire Marshal WILL be checking for these, so please ensure you have this ready for inspection at the start of the event.
If you rented a tent through Renegade on the rental form, our production company will ensure that the tent complies with California regulations for outdoor tents.
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! Shoppers might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business bio and links to your website and Instagram are also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name, bio, and links are accurate.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which often leads to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We strongly suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. Check out the Roster to see the Food + Drink participants that will be at the Fair! It is also helpful to bring a friend along to help run your booth and hold down the fort so you can take a couple of breaks throughout the day.
NEW! CALIFORNIA SELLER’S PERMIT
The California Department of Tax and Administration is now requiring all participants in the San Francisco and Los Angeles Fairs to register for and provide a Seller’s Permit number. Registering is free, easy, simple, and can be done online. You may electronically register for a seller’s permit here and select "Register a New Business Activity or Location." Seller’s Permits are valid for only 90 days and are location specific.
After you register for your Seller’s Permit, please complete this form so we can add your information to our file. You must register for your seller’s permit and complete our form no later than 7 days before the Fair.
Please note, the California Department of Tax and Administration has informed us they plan to visit Renegade Craft Fair San Francisco as part of the Statewide Compliance Outreach Program (SCOP), and may be present at other California Fairs as well. Please keep a copy of your Seller’s Permit on hand during the Fair in case an agent requests to see it.
Please visit the www.cdtfa.ca.gov if you have any questions.
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!
That number is: 312-342-0687.
There is not an official Fair Participant check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang! Certain rentals require check-in; please refer to the rental section for further details.
We will have complimentary Maker pins available while supplies last.
Please fill out our survey after the fair to share your experience with us! If you have a testimonial or success story to share with us, we’d love to hear it. Thanks in advance!
Renegade offers creatives an opportunity to connect with engaged fans and enthusiastic shoppers. There are many additional benefits that come along with joining our events! Here’s what we have to offer:
- Your Booth space. Create your own pop-up shop to showcase and sell your work to an engaged audience!
- Inclusion on our roster. Our website’s 150K+ unique pageviews per month will put your linked site in front of a variety of buyers and shoppers both before and after the Fair.
- Wholesale opportunities. Buyers head to Renegade to discover unique makers and products like yours, and many reach out during and after the show to set-up accounts with their store.
- Networking and collaborations. Tap into our vibrant creative community by connecting with neighboring makers for potential collaborations, resources, and other exciting opportunities.
- Potential social features. With a thriving following of nearly 300,000 fans and followers online (nearly 200k on Instagram alone), we handpick and feature exceptional makers and participants on our social media.
- 97% of attendees return to Renegade Craft.
- Attendees spend around 2 hours and $50–$300 at the Fair.
- 50% of vendors make sales before and after the Fair due to their inclusion on our roster.
- Annually, Renegade works with 3,000+ participants and attracts 300,000+ attendees.