2022 Renegade Craft Tour ✿ →

Renegade Craft Fair

Chicago Winter Participation Kit

Congratulations on your acceptance to Renegade Craft Chicago!

We are so excited to have you as a part of our community! Please read through our Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information. We can’t wait to see you and what you’ve been making!

YOU'RE IN! SPREAD THE WORD!

Show us what you're up to leading up to the Fair, and help spread the word! Post these flyers to social media and tag us @RenegadeCraft ☺︎

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FAIR INFORMATION

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the weekend of the Fair, you can find our team at our Info Booth located near the front entrance of Morgan Manufacturing.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

☺︎ Meet our team here

venue:

Morgan Manufacturing

address:

401 North Morgan, Chicago, IL

notes:
  • The Fair will be open 11 a.m. – 5 p.m. both days.
  • This Fair is indoors, and will go on rain, snow, or shine.
  • Leashed pets and service animals are welcome to join in on the fun!

Venue Character

Located in Chicago’s West Loop, Morgan Manufacturing is a historic and warm space, perfect for last Fair of the season, holiday vibes. With high ceilings and our event spanning two floors, this venue feels airy but cozy.

The entrances to Morgan MFG and first floor of the event are located on ground level, and the venue has an elevator servicing the mezzanine.

Please feel free to contact us with any further accessibility questions you may have.

We produce all of our events with the health + safety of our community as our first priority, following local and national recommendations as our guide. Read our health + safety plan here.

BOOTH INFORMATION

Rentals

Head here to reserve rental items, including tables, chairs, garment racks, and table linens.

Rental orders are due Monday, December 2.

Resources

To guarantee direct lighting on your display, we recommend bringing cordless/portable lights:

  • For ambient lighting, we recommend this light ballrechargeable globe or these string lights.
  • For more direct light, we recommend this table lamp or this circular lamp.
  • While we can’t offer electricity rentals, we found this portable power station that will offer you some juice throughout the weekend.
  • If you’re looking for a dolly to help you load in and out, check out this folding hand truck.
    PS – if you use these links to purchase we may earn a small commission.

WiFi

WiFi is provided for vendors, and you can access it using this login info:

Network: Renegade
Password: Craft2022

Depending on which size booth you applied for, your footprint at the Fair measures 3’x6’ for a shared booth, 6’x6’’ for a full booth, or 6’x12′ for a double booth.

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Please work with your booth partner and plan your setup and rental needs accordingly. Read more about shared booths below.

If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around December 5.

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths at Chicago winter are 3′ wide x 6′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

AT THE FAIR

Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around December 5. Please keep an eye out for an email update from us!

Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

  • Booth Number
  • Artist Profile
  • Location
  • Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Map

Friday Early Load-In

We are excited to offer free early load-in on Friday, 12/16 between 3–5 p.m. We strongly recommend taking advantage of Friday load-in to make Saturday morning a breeze. On Friday, all vendors must complete their set up and leave the venue by 5 p.m.

Saturday + Sunday Morning

Load-in will be staggered in 2 groups between 8 and 9 a.m. on Saturday. Each group will be given 30 minutes to load into their assigned booth locations and will have until 11 a.m. to setup. Load-in begins at 9 a.m. on Sunday.

Load-In Group Assignments

Coming soon!

Rentals

If you rented tables through us, they will be placed in your booth for you. If you rented chairs, table linens, or clothing racks, those will need to be picked up from the Rental Depot located near the main entrance. They will be available during load-in.

Notes

  • If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
  • Please follow instructions from our load-in team, venue staff, and security.
  • We suggest taking the first and closest parking space you can find and using a hand truck or cart to load in from your parking space to avoid traffic congestion. All vendors must load in through the front doors.
  • We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.
  • Vendors are not permitted to spread out into empty booths outside of their assigned booth footprint. Please come see us at the Info Booth if you’d like to upgrade your booth size.

Street parking is hard to come by! We strongly encourage vendors to carpool and utilize ride services when possible.

The venue will be secured and closed overnight; however, we encourage you to take anything valuable with you for the night!

If you do choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk.

Doors will open to vendors promptly at 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight and not arriving by that time.

The venue and Renegade Craft Fair are not responsible for any damages or theft that may occur.

Breakdown begins at 5 p.m. Please do not pack up early unless it’s in case of an emergency.

Load-out will happen the same way as load-in. Help us make this a smooth and easy load-out by packing up your booth before bringing your car around.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

FOR YOUR BUSINESS

We have your credit card stored on file and will charge your booth fee on or shortly after November 28thThank you!

If you requested an upgraded corner placement and received one, we will charge your credit card on or after December 6.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

  • If you cancel before or on the cancellation deadline of November 25, we will not charge the booth fee. If you cancel your participation after the cancellation deadline of November 25 we can not offer a refund.
  • The $50 application fee for each event canceled is nonrefundable.
  • Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

Note: If participants have to cancel up to 5 days in advance due to testing positive for Covid, we can offer a refund or a credit towards a future event.

All vendors making sales in Illinois are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the Fair. The current tax rate is 10.25%.

Once accepted into the event, you can use the Illinois Department of Revenue Special Event Tax Coupon to send to the Department of Revenue along with your payment. For more information about Illinois sales tax, please visit Illinois Revenue’s website.

Rc takes no responsibility for calculating, reporting, or otherwise having any involvement with such reporting, other than to make you aware of the requirements based on our understanding of IL State regulations with regards to sales at Special Events.

We are required to supply a list to the IL Department of Revenue with participating vendor information, including:

1) the name of the business
2) business address
3) individual contact person
4) IL Department of Revenue tax account number (IBT Number) if you have one

How and When to Pay:

If you are an existing business in the State of Illinois with an IBT number, and you regularly make payments to the State, you can include your sales at Renegade with your regular filings. There’s no need to make a separate payment using the coupon provided in the Participation Kit.

If you are not an existing business in the State of Illinois, don’t have an IBT number, or don’t make regular payments to the State, simply use the coupon found in your Participation Kit to remit payment within 10 days of the event as per the instructions on the coupon.

Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.

  • Encourage your followers to walk, carpool, or use public transportation to get to the event.
  • Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
  • For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
  • Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
  • Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
  • If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
  • When you’re finished setting up, utilize public transportation to get to-and-from the event.
  • Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
  • Monitor your use of electricity and turn off equipment at night or when not in use.
  • Be mindful of disposing waste and follow recycling signage and guidelines.
  • Bring your own reusable water bottles and refill where you can.
  • Donate or give away anything you don’t need at the end of the event instead of trashing it.
  • At the end of the event, make sure you leave nothing behind.

The following materials are required of all food vendors to participate in the event. Please submit your materials via this form as soon as possible and no later than Friday, December 9.

  1. Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured. Our address is 420 W. Huron Street, Chicago, IL 60654.
  2. Sanitation Certificate from licensed -or- approved kitchen or recent health inspection record where your product is produced and/or packaged.

Food Trucks

Copy of Food Truck Permit.

An Important Note

Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. We don’t know ahead of time whether or not an on-site inspection of our event will occur. Safety at our events is paramount, and it is on the individual vendor to remain compliant.

We’d love to hear about your experience after the Fair. Take our 3 question survey to let us know. You could win a free booth at an upcoming fair ✿