Chicago Winter Fair Participation Kit
Congratulations on your acceptance to Renegade Craft Chicago!
Our force of Creatives are the best and brightest. We’re thrilled to have you as a part of our community!
We’ve created this handy Participation Kit to help you get ready for the Fair. Please take a moment to click through and read each toggle, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
This Fair will be held indoors!
Limited onsite parking is available, along with street parking in the immediate area, but is not guaranteed.
Take advantage of our complimentary trolley service between the Ashland Ave. Orange Line stop and Bridgeport Art Center! First run from the CTA stop begins at 10:30 a.m. and the last run from the Bridgeport Art Center is at 5:30 p.m.
Service animals are welcome! Sorry, pets are not permitted.
PROMOTE YOUR PARTICIPATION
At Renegade, we believe in the power of our collective voices.
Having your help in generating excitement for the fair
will make it as bustling, successful, and vibrant as can be!
Share your participation with friends, fans, and followers using the graphics provided here! If you’d like to print out flyers or posters, you can find those materials here. We’ll do the same! Our collective voices will make the fair an even bigger success!
We love to hear from our community, and to see what y’all are making and prepping for the Fair! Follow us on Instagram, Twitter, Pinterest, Facebook, and Snapchat @RenegadeCraft. Be sure to use our hashtags when promoting your involvement in the fair. Check out our Blog to Look/See what we have our eye on!
#RenegadeCraft ~ #RenegadeChicago ~ #RenegadeProcess
Tweet, DM, and share our Facebook Event with your local following! Anyone you think we should be talking to or advertising with? Let us know by contacting us below!
Sorry, rentals for this Fair are closed!
Our Roster for the Fair is now live on our website and it’s beautiful! Please check it out and review your profile and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
Click here to view a Directory of the fair and your Booth Assignment.
Please note: Booth assignments are subject to change.
The Fair will be set-up in the the Sculpture Garden (1st floor) and Skyline Loft (5th floor) of the building. Load-in will begin at 8 a.m. on Saturday and at 9 a.m. on Sunday. Each group will be given 30 minutes to load into the Bridgeport Art Center, and will have until 11 a.m. to set-up. Please note that if you arrive earlier than your load-in time, you will not be allowed to load-in and begin setting up. Please remember that the public will be allowed into the venue promptly at 11 a.m. each day. Detailed load-in assignments are shared below.
Group A / 8 a.m. – 8:30 a.m.: Booths 1-15, 62-129, and 193-222
Group B / 8:30 a.m. – 9 a.m.: Booths 16-61, 130-192, and mobile vendors
Booths located in the Skyline Loft (5th floor) will load in through the loading bay near the north facing side of the Bridgeport Art Center. Stairs to the loading dock will be located on the left-hand side of the loading bay, but there is also a ramp available around the corner from the parking lot. Once inside, Vendors will be directed to the elevators to bring items up to the 5th floor.
Booths located in the Sculpture Garden (1st floor) can use the second set of glass doors facing Racine Ave. to load in. Vendors will not be able to pull cars up to the doors or park along Racine next to the building, and will need to find parking and hand cart or carry items into the space.
There will be staff on-hand to help facilitate load-in near the loading bays, elevators, and the Sculpture Garden. We will have a limited number of hand trucks available to use, and will require a photo I.D. as collateral.
Please note that vendors that arrive late or load-in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.
Please know that if you rented tables through Rc, they will be placed for you. Chairs or clothing racks rented through Rc, will need to be picked up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return all rentals to the rental depot while loading out on Sunday evening.
The Bridgeport Art Center will be closed to the public overnight; however, we encourage you to take anything valuable with you for the night. If you do leave your displays, merchandise, etc. in place, please note that anything you leave overnight is done at your own risk. Doors will open to vendors promptly at 9 a.m. on Sunday, so please also keep this in mind when considering leaving anything overnight. The venue and Renegade Craft are not responsible for any damages or theft that may occur.
Breakdown begins at 5 p.m. Please do not pack up early! Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing your items down to your car.
Vendors are responsible for disposing of their own trash at the end of the night! This is a requirement of the venue and extremely important. Nothing may be left behind!
SET UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Depending on which size booth you applied for, your footprint at the Fair measures 3’ x 6’ for a shared booth, 6’ x 6’ for a full booth, or 6’ x 12’ for a double booth. If you signed up for the mobile option, your setup should be no larger than 3’ x 6’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth setup and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.
For indoor venues participants are no longer allowed to bring in tent structures.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! People might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business name and link to your website is also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name and link are accurate.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which could lead to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. It is also helpful to bring a friend along to help run your booth and hold down fort so you can take a couple of breaks throughout the day.
State of Illinois Special Event Tax Collection
All exhibitors making sales in Illinois are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the exhibit. The current tax rate for the location of the special event is printed on the coupon to assist you in calculating your tax due.
Renegade Craft Fair does not provide tax advice. If you have questions regarding this process, please call the State of Illinois Department of Revenue at (847) 294-4475 or email Ms. Barbara Wagner at email@example.com
More information can also be found here.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text us on The Rc Hotline!
That number is: 312-342-0687.
There is not an official Fair check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang!
We will have complimentary maker pins available while supplies last.
Please fill out our survey after the fair to share your experience with us! If you have a testimonial or success story to share with us, we’d love to hear it! Give us your two cents and we’ll take it to heart! Thanks in advance!