Renegade Craft Fair

Chicago Winter Fair Participation Kit

Congratulations on your acceptance to Renegade Craft Chicago!

We are so excited to have you as a part of our community! We’ve created this handy Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information.

A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!

GENERAL INFORMATION

CHICAGO
December 7 + 8
11 am - 5 pm


Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!

Bridgeport Art Center

1200 W. 35th St.
Chicago, IL 60609

This Fair is indoors with some outdoor food trucks and features and will go on rain or shine.

There is a large parking lot located at the venue which fills quickly and limited street parking in the area as well.

Take advantage of our complimentary trolley service between Ashland Ave. Orange Line stop and Bridgeport Art Center! The first run from the CTA stop begins at 10:30 am and the last run from the Bridgeport Art Center is at 5:30 pm.

Service animals are welcome! Sorry, pets are not permitted.

The Chicago Winter Fair has on average 260+ participants.

Historically, approximately 14,500 attendees visit the Fair.

Prior to the Fair, send us your questions and ideas through our contact form! We’ll email you back asap.

During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!

That number is: 312-342-0687.

PROMOTE YOUR PARTICIPATION

We’re so excited that you are participating, and hope you are, too! Let your friends, family, and followers know by spreading the word and generating excitement for the Fair so we can make it as bustling, successful, and vibrant as can be!

Please share the eFlyer for the Fair and create an Instagram Story using the graphics provided here! Join our Facebook Event, and find us on Social @RenegadeCraft. We’ll take care of the heavy lifting with ads and promotion, but our collective voices are what make Renegade Fairs so successful.

We love to see what you’ve been up to you–share your #RenegadeProcess with us, we always repost our faves. Be sure to use our hashtags when promoting your involvement in the Fair, so we can find your post! Follow us on Instagram, Twitter, Pinterest, and Facebook @RenegadeCraft.

#RenegadeCraft  ~ #RenegadeChicago  ~ #RenegadeProcess

Tweet, DM, and share our Facebook Event with your community! Anyone you think we should be talking to or advertising with? Let us know in the Contact Form below!

SET UP + SALES

We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.

If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.

Depending on which size booth you applied for, your footprint at the Fair measures 3’ x 6’ for a shared booth, 6’ x 6’ for a full booth, or 12’ x 6’ for a double booth. If you signed up for the mobile option, your set-up should be no larger than 3’ x 6’ and should be maneuverable throughout the venue.

If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth set-up and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.

Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.

For indoor venues, participants are no longer allowed to bring in tent structures.

Given the venue, consider whether your display may need additional lighting. If so, we recommend battery-powered lights as access to power outlets cannot be guaranteed.

If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.

RENTAL OFFERINGS

Please note that all rental orders are due by Sunday, 11/24, no exceptions! If you do not submit a rental request you are responsible for providing your own display items.

Make sure to consider your booth size and display when requesting rental items.

Note, WiFi is not available for rent and is not provided at this Fair. Please plan accordingly.

Head here to request available rentals for this Fair.

ROSTER

Our Roster for the Fair is now live on our website and it’s a one-of-a-kind beauty! Check it out, review your profile, and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.

BOOTH ASSIGNMENT

Booth Assignments will be announced soon, once curation is complete. Stay tuned! You’ll receive another email in the coming weeks when this Participation Kit is updated.

LOAD-IN/OUT

The Fair will be set up in the Sculpture Garden (1st floor) and Skyline Loft (5th floor) of the building.

SATURDAY LOAD-IN:
Load-in will begin at 8 am on Saturday. Each group will be given 30 minutes to load into the Bridgeport Art Center and will have until 11 am to set up. Please note that if you arrive earlier than your load-in time, you will not be allowed to load-in and begin setting up. Please be set up by 11 am to greet early shoppers.

Detailed load-in assignments are shared below.

Group 1 / 8 am – 8:30 am – Booths 1-15, 62-129, and 193-221
Group 2 / 8:30 am – 9 am – Booths 16-61, 130-192, and mobile vendors

SUNDAY LOAD-IN:
Load-in will begin at 9 am on Sunday. Please be set up by 11 am to greet early shoppers.

INSTRUCTIONS:
Booths located in the Skyline Loft (5th floor) will load in through the loading bay near the north-facing side of the Bridgeport Art Center. Stairs to the loading dock will be located on the left-hand side of the loading bay, but there is also a ramp available around the corner from the parking lot. Once inside, Vendors will be directed to the elevators to bring items up to the 5th floor.

Booths located in the Sculpture Garden (1st floor) can use the second set of glass doors facing Racine Ave. to load in. Vendors will not be able to pull cars up to the doors or park along Racine next to the building and will need to find parking and hand cart or carry items into the venue.

There will be staff on hand to help facilitate load-in near the loading bays, elevators, and the Sculpture Garden. We will have a limited number of hand trucks available to use and will require a photo I.D. as collateral.

NOTE:
Please note that vendors that arrive late or load-in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.

Please know that if you rented tables through Rc, they will be placed for you. Table linens, chairs, or clothing racks rented through Rc, will need to be picked up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return all rentals to the rental depot while loading out on Sunday evening.

The Bridgeport Art Center will be closed to the public overnight; however, we encourage you to take anything valuable with you for the night. If you choose to leave your displays, merchandise, etc. overnight, please note you do so at your own risk. Doors will open to vendors promptly at 9 am on Sunday, so please keep this in mind when considering leaving anything overnight. The venue and Renegade Craft are not responsible for any damages or theft that may occur.

Breakdown begins at 5 pm. Please do not pack up early! Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing your items down to your car.

Vendors are responsible for disposing of their own trash at the end of the night! This is a requirement of the venue and extremely important. Nothing may be left behind!

EXCELLING AT THE FAIR

It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.


Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! Shoppers might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.

Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.

Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.

Let buyers know that your business bio and links to your website and Instagram are also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name, bio,  and links are accurate.

Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which often leads to future online sales, wholesale orders, editorial features, and other amazing opportunities.

We strongly suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. Check out the Roster to see the Food + Drink participants that will be at the Fair! It is also helpful to bring a friend along to help run your booth and hold down the fort so you can take a couple of breaks throughout the day.

State of Illinois Special Event Tax Collection

All exhibitors making sales in Illinois are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the exhibit. The current tax rate for the location of the special event is printed on the coupon to assist you in calculating your tax due.

Renegade Craft Fair does not provide tax advice. If you have questions regarding this process, please call the State of Illinois Department of Revenue at (847) 294-4475 or email Ms. Barbara Wagner at rev.specialevents@illinois.gov

More information can also be found here.

Business Tax + Permitting Information

For Business Tax + Permitting Information, please visit our FAQ page.

SPONSOR OFFERINGS

A classic combination of ginger and spice, this Limited Edition flavor is perfect for a quick breakfast or on the go snack during the winter months.

Try a free Gingerbread protein bar at the Fair and then head to RXBAR.com to order your own!




Rc Staff Contact Information

During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!

That number is: 312-342-0687.

There is not an official Fair Participant check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang! Certain rentals require check-in; please refer to the rental section for further details.

We will have complimentary Maker pins available while supplies last.

Please fill out our survey after the fair to share your experience with us! If you have a testimonial or success story to share with us, we’d love to hear it. Thanks in advance!

Participation Perks

Renegade offers creatives an opportunity to connect with engaged fans and enthusiastic shoppers. There are many additional benefits that come along with joining our events! Here’s what we have to offer:

  • Your Booth space. Create your own pop-up shop to showcase and sell your work to an engaged audience!
  • Inclusion on our roster. Our website’s 150K+ unique pageviews per month will put your linked site in front of a variety of buyers and shoppers both before and after the Fair.
  • Wholesale opportunities. Buyers head to Renegade to discover unique makers and products like yours, and many reach out during and after the show to set-up accounts with their store.
  • Networking and collaborations. Tap into our vibrant creative community by connecting with neighboring makers for potential collaborations, resources, and other exciting opportunities.
  • Potential social features. With a thriving following of nearly 300,000 fans and followers online (nearly 200k on Instagram alone), we handpick and feature exceptional makers and participants on our social media.

Fun Facts:

  • 97% of attendees return to Renegade Craft.
  • Attendees spend around 2 hours and $50–$300 at the Fair.
  • 50% of vendors make sales before and after the Fair due to their inclusion on our roster.
  • Annually, Renegade works with 3,000+ participants and attracts 300,000+ attendees.