Chicago Pitchfork Music Festival Pop-Up Participation Kit
Congratulations on your acceptance to Renegade Craft Chicago Pitchfork Music Festival Pop-Up!
Our force of Creatives are the best and brightest. We’re thrilled to have you as a part of our community!
We’ve created this handy Participation Kit to help you get ready for the Fair. Please take a moment to click through and read each toggle, which has detailed and important information.
A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!
Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!
This Fair will be held outdoors, rain or shine, within Pitchfork Music Festival!
The festival does not provide any parking for the event. There are no sanctioned parking lots for public use in the Union Park area associated with the festival. Please plan accordingly. We encourage carpooling, ride services, biking, or taking public transportation to the Festival.
Service animals are welcome! Sorry, pets are not permitted.
PROMOTE YOUR PARTICIPATION
At Renegade, we believe in the power of our collective voices.
Having your help in generating excitement for the fair
will make it as bustling, successful, and vibrant as can be!
Help us get the word out! Share our eFlyer via your social, and help promote locally. We’ll do the same!
We love to hear from our community, and to see what y’all are making and prepping for the Fair! Follow us on Instagram, Twitter, Pinterest, Facebook, and Snapchat @RenegadeCraft. Be sure to use our hashtags when promoting your involvement in the fair. Check out our Blog to Look/See what we have our eye on!
#RenegadeCraft ~ #P4KFest ~ #RenegadeProcess
Tweet, DM, and share our Facebook Event with your local following! Anyone you think we should be talking to or advertising with? Let us know by contacting us below!
Please note that all rental orders are due on Friday, 7/6, no exceptions! If you do not submit a rental request you are responsible for providing your own display items.
Rentals include tables, chairs, and garment racks.
Note! For this Fair, Renegade is providing two large tents to cover the entire Pop-Up, so vendors will not need tents for their booth.
Head here to request available rentals for this Fair.
PITCHFORK TICKET SIGN-UP
All Vendors are REQUIRED to submit the Vendor Sign-Up Form to ensure access for you and your assistants into the Pitchfork Music Festival for the Renegade Craft Pop-Up. Please complete the form by Wednesday, July 11.
Our Roster for the Fair is now live on our website and it’s beautiful! Please check it out and review your profile and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.
Click here to view a Directory of the fair and your Booth Assignment.
Please note: Booth assignments are subject to change.
Load-in will begin at 6:00 p.m. on Thursday and end promptly at 9:00 p.m. For those unable to load-in early and who have confirmed with Renegade staff their requirement to load-in Friday morning, will do so at 9:00 a.m. Friday morning load-in will end promptly at 10:00 a.m. For Saturday and Sunday, the following mornings, the load-in lots will not be available. You will have from 9:00 a.m. to 10:00 a.m. each of those mornings. Thursday load-in groups will be given 30 minutes to load into their assigned booth locations. The following are your group assignments. Please note that if you arrive earlier than your load-in time, you will not be allowed to load-in and begin setting up.
Group 1 / 6:00 – 6:30 p.m. – Booths 1-10, 26-33, and 42-44
Group 2 / 6:30 – 7:00 p.m. – Booths 11-25 and 34-41
Please follow these instructions from our friends at Pitchfork for the load-in process – be sure to stick to the respective load-in times for Thursday and Friday:
Go to the Respiratory Health Association (RHA) Lot, located across the street from the tennis courts in Union Park, located at 1440 W. Washington Boulevard, Chicago, IL 60607.
To access the lot you will arrive via the Washington Street entrance. You will receive a parking pass and be directed to your temporary parking space. Once temporarily parked for load-in you can retrieve your load-in wristband and carry or hand truck your things over to the park. Walk north along Ogden Avenue to cross the street at Randolph Street. No one will be permitted to pull in vehicles on the grounds or up to festival gates; all must carry or hand truck from the lot or actual parking spaces. PLEASE REMEMBER, THESE ARE NOT PERMANENT PARKING SPACES IN THE LOT.
Once unloaded, vehicles must exit the lot and will have 30 minutes from the start of load-in to do so. Please find viable street parking at this time. You can exit the lot via Ogden Avenue. Those unloading will receive a wristband at the RHA lot; additional staff can check in at the main vendor gate. VENDORS CANNOT check in at “check in gate 2” – NO EXCEPTIONS.
There will be staff on-hand to help facilitate load-in. We will have a limited number of hand trucks available to use, and will require a photo I.D. as collateral. We can also stay with your items in the lot if you are not able to bring all things to your booth before the 30-minute time limit and when you are required to remove your vehicle from the lot.
Booth numbers will be marked in chalk on the ground for you upon arrival. Please note that if you arrive earlier than your load-in time, you will not be permitted to enter the site. Also bear in mind that vendors that arrive late or load-in after their assigned time without notifying the Rc team may have their booth forfeited at the event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.
Use our handy Map for load-in!
Please know that if you have rented tables, chairs or clothing racks through Rc you will need to pick them up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return them to the rental depot while loading out on Sunday evening.
While the gates to the courts will be locked and there will be security on-site overnight, our location within the park is located outdoors. We strongly encourage you to take your merchandise and anything valuable with you at the end of each night. If you choose to leave your displays, merchandise, etc. in place, please note that anything you leave overnight is done so at your own risk. Pitchfork, the City, and Renegade Craft Fair are not responsible for any damages or theft that may occur.
Breakdown begins at 9:00 p.m. on Sunday. Please do not pack up early! Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth entirely before bringing your vehicle to the lot. You will be responsible for taking everything with you at the end of the night. This is a requirement of Pitchfork and Union Park and is extremely important. Nothing may be left behind!
Access to the RHA lot will not be available until 10:30 p.m. Once again you will receive a parking pass for the time spent loading your vehicle in the lot. Passes will be given out on a first-come-first-served basis to those with all of their items already packed and ready to transport.
Vending areas must be kept clear of all trash and debris. Vendors are responsible for moving all trash and recyclable materials to the appropriate dumpsters at the end of Washington Blvd. throughout the course of the event and at the end of the event. Festival staff are not responsible for cleaning up vendor areas.
SET-UP + SALES
We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.
If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.
Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling. Renegade Pop-Up will be located on tennis courts within Union Park. This is a freestanding booth under a large tent. Display elements or products may not be hung from the tent. Please plan on a table top display.
If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.
Depending on which size booth you applied for, your footprint at the Fair measures 3’ x 6’ for a shared booth, 6’ x 6’ for a full booth, or 6’ x 12’ for a double booth. If you signed up for the mobile option, your setup should be no larger than 3’ x 6’ and should be maneuverable throughout the venue.
If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth setup and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.
Business Tax + Permitting Information
For Business Tax + Permitting Information, please visit our FAQ page.
EXCELLING AT THE FAIR
It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.
Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.
Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.
Let buyers know that your business name and link to your website is also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name and link are accurate.
Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! People might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.
Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which could lead to future online sales, wholesale orders, editorial features, and other amazing opportunities.
We suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. It is also helpful to bring a friend along to help run your booth and hold down fort so you can take a couple of breaks throughout the day.
State of Illinois Special Event Tax Collection
All exhibitors making sales in Illinois are required to report and pay all tax due based on their total receipts within ten (10) days of the close of the exhibit. The current tax rate for the location of the special event is printed on the coupon to assist you in calculating your tax due.
Renegade Craft Fair does not provide tax advice. If you have questions regarding this process, please call the State of Illinois Department of Revenue at (847) 294-4475 or email Ms. Barbara Wagner at firstname.lastname@example.org
More information can also be found here.
Rc Staff Contact Information
During the weekend of the Fair, you can call or text us on The Rc Hotline!
That number is: 312-342-0687.
There is not an official Fair check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang!
We will have complimentary maker pins available while supplies last.