Renegade Craft Fair

Boston Winter Fair Participation Kit

Congratulations on your acceptance to Renegade Craft Boston!

We are so excited to have you as a part of our community! We’ve created this handy Participation Kit to get ready for the Fair. Please take a moment to click through and read each section, which has detailed and important information.

A friendly note from Renegade: Keep in mind that we cannot be held accountable for mishaps or misinformation that may arise as a result of participants not reading through the content provided, so please read carefully!

GENERAL INFORMATION

BOSTON
November 2 + 3
11 am - 5 pm


Please click here to visit the homepage for this Fair, and share your participation with your friends and fans!

The Cyclorama @ Boston Center for the Arts

539 Tremont St.
Boston, MA 02116

This Fair will be held indoors.

  • Street parking is extremely limited in the area and not guaranteed. However, there are a number of parking lots and garages nearby.
  • There is also a parking garage behind the venue located here.

Service animals are welcome! Sorry, pets are not permitted.

The Boston Winter Fair has on average 80+ participants.

Historically, approximately 3,500 attendees visit the Fair.

Prior to the Fair, send us your questions and ideas through our contact form! We’ll email you back asap.

During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!

That number is: 312-342-0687.

PROMOTE YOUR PARTICIPATION

We’re so excited that you are participating, and hope you are, too! Let your friends, family, and followers know by spreading the word and generating excitement for the Fair so we can make it as bustling, successful, and vibrant as can be!

Please share the eFlyer for the Fair and create an Instagram Story using the graphics provided here! Join our Facebook Event, and find us on Social @RenegadeCraft. We’ll take care of the heavy lifting with ads and promotion, but our collective voices are what make Renegade Fairs so successful.

We love to see what you’ve been up to you–share your #RenegadeProcess with us, we always repost our faves. Be sure to use our hashtags when promoting your involvement in the Fair, so we can find your post! Follow us on Instagram, Twitter, Pinterest, and Facebook @RenegadeCraft.

#RenegadeCraft  ~ #RenegadeBoston  ~ #RenegadeProcess

Tweet, DM, and share our Facebook Event with your community! Anyone you think we should be talking to or advertising with? Let us know in the Contact Form below!

SET UP + SALES

We encourage you to accept credit cards and cash at the Fair. Many mobile card readers now provide offline mode capabilities for your device or tablet, which allows you to accept swiped card payments when Internet service or your connection is giving you trouble.

If you are using a processing device without WiFi, still keep in mind that the network sometimes gets a little crowded. If you’re having trouble, we recommend taking down the customer’s credit card information/telephone number and running the charge later when you have a stable connection.

Depending on which size booth you applied for, your footprint at the Fair measures 3’ x 6’ for a shared booth, 6’ x 6’ for a full booth, or 12’ x 6’ for a double booth. If you signed up for the mobile option, your set-up should be no larger than 3’ x 6’ and should be maneuverable throughout the venue.

If you signed up for a shared booth, we will email an introduction to your boothmate soon. Make sure to contact and coordinate with your partner on your booth set-up and rental needs. Please note that shared booths are oriented with the shortest side facing the aisle, so please plan your booth accordingly.

Your booth display is entirely up to you, and we encourage you to make your set-up just as creative as the goods you are selling.

For indoor venues, participants are no longer allowed to bring in tent structures.

If you have chosen a shared booth option please be sure to reach out to your booth partner to discuss how to best orient your booth for the best display.

RENTAL OFFERINGS

Sorry, rentals for this Fair are now closed!

ROSTER

Our Roster for the Fair is now live on our website and it’s a one-of-a-kind beauty! Check it out, review your profile, and make sure everything looks a-ok including your icon, business name, bio, website, and Instagram.

BOOTH ASSIGNMENT

Check out the Fair Page to view your Booth Assignment in the Roster and the Directory.
Please note: Booth assignments are subject to change.

LOAD-IN/OUT

SATURDAY LOAD-IN:
Load-in will be staggered in 2 groups between 8 and 9 am on Saturday. Each group will be given 30 minutes to unload and you can set up until 11 am. Please be set up by 11 am to greet early shoppers. Please note that if you arrive earlier than your load-in time, you will not be allowed to load in and begin setting up.

Detailed load-in assignments are shared below!

Group 1 / 8 am – 8:30 am –  Booth Numbers 1-35 and 64-70
Group 2 / 8:30 am – 9 am –  Booth Numbers 36-63 and all mobile vendors

SUNDAY LOAD-IN:
Sunday load-in begins at 9 am; please be set up by 11 am to greet early shoppers.

INSTRUCTIONS:
We suggest taking the first and closest reserved parking space for loading you can find and using a hand truck or cart to load in from there. Several parking spaces have been reserved in front of the venue for participants’ use during load-in and load-out. All vendors must load in through the front doors or freight elevator, located at 539 Tremont Street. Only commercial vehicles with commercial plates have permission to use the city designated loading zone located in front of the building, so that area will be off-limits to all Renegade Craft vendors.

Find detailed parking info in the Parking toggle above in the GENERAL INFORMATION section.

There will be staff on hand to help facilitate load-in. We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.

NOTE: Please note that, on Saturday, vendors that arrive late or load in after their assigned time without notifying the Rc team may have their booth forfeited at event start time. Vendors are also not permitted to spread out into empty booths outside of their assigned booth footprint.

Please know that if you have rented tables, table linens, chairs, or clothing racks through Rc you will need to pick them up from the Rental Depot, located next to the Info booth. They will be available during load-in. Please return them to the rental depot while loading out on Sunday evening.

The venue will be closed to the public overnight; however, we encourage you to take anything valuable with you for the night. If you choose to leave your displays, merchandise, etc. overnight, please note you do so at your own risk. Doors will open to vendors promptly at 9 am on Sunday, so please keep this in mind when considering leaving anything overnight. The venue and Renegade Craft are not responsible for any damages or theft that may occur.

Breakdown begins at 5 pm. Please do not pack up early! Load-out will happen the same way as load-in. Please help us make this a smooth and easy load-out by packing up your booth before bringing your car around.

Vendors are responsible for disposing of their own trash at the end of the night! This is a requirement of the venue and extremely important. Nothing may be left behind!

Fire Code + Safety Information
*Required*

Please note this very important restriction regarding the City of Boston's fire code regulations.

The Fire Marshal will be inspecting each event and will require that all participants be in compliance. Cyclorama is a historic building and requires that any fabric used in ones decor or booth design have a flame retardant certificate issued by the City of Boston. You can submit samples of your fabric using the following form. They require a 12" x 12" sample of each kind of fabric you are using and it must be mailed in no less than three weeks before the Fair. Product you will be selling (clothing, tea towels, etc.) is exempt from testing.

If you have any questions regarding a flame retardant certificate, we recommend calling the Boston Fire Department at (617) 343-3527 with your inquiry.

Also be aware the following items are not permitted in the Cyclorama:
+ Helium balloons, glitter, confetti
+ Aerosol/spray paints
+ Drones/unmanned aircraft systems
+ Fog machines, haze machines, Ice Sculptures and/or dry ice, candles and/or any open flames
+ Tape or other adhesive materials cannot be used on grey perimeter walls.
+ Any enclosures (pop tents, ceiling treatments)

PARENT COMFORT STATION

~ Diaper changing stations in both restrooms.
~ Private nursing & pumping space ~ with electricity!
~ Family seating so everyone can take a load off.
~ Space for the littles to run around in a judgment-free (and meltdown approved) family zone!

EXCELLING AT THE FAIR

It’s an exciting experience to come out of the studio and into a vibrant marketplace, so we’ve come up with a few tips that can help you make the most of your participation.


Give a smile, say hello, tell attendees about your products, offer samples, and make a connection! Shoppers might be put off if you’re on your phone or iPad, so keep that in mind when trying to make the most of your participation.

Business cards, buttons, postcards, catalogs, and other promotional materials are a great way to start the conversation with your potential buyers.

Include a mailing list sign-up at your booth, with signage to let folks know how to get in touch with you after the Fair, or how to follow you on social media.

Let buyers know that your business bio and links to your website and Instagram are also on the Renegade Craft website, in case they lose your information. Renegade reserves the right to select roster images and photos provided by the links submitted in your Participation Application. Our Roster is live, please check your business name, bio,  and links are accurate.

Most people’s priority is to sell their work at the Fair, but also remember your work is being seen by thousands of attendees. This is your chance to make a lasting impression on a large audience, which often leads to future online sales, wholesale orders, editorial features, and other amazing opportunities.

We strongly suggest bringing plenty of water, coffee, and snacks with you to keep you energized throughout the Fair. Check out the Roster to see the Food + Drink participants that will be at the Fair! It is also helpful to bring a friend along to help run your booth and hold down the fort so you can take a couple of breaks throughout the day.

Business Tax + Permitting Information

For Business Tax + Permitting Information, please visit our FAQ page.

Rc Staff Contact Information

During the weekend of the Fair, you can call or text our on-site crew on the Rc hotline phone!

That number is: 312-342-0687.

There is not an official Fair Participant check-in, but please feel free to pop by our Information Booth at the Fair to introduce yourself, ask a question, share ideas, or meet the Renegade Gang! Certain rentals require check-in; please refer to the rental section for further details.

We will have complimentary Maker pins available while supplies last.

Please fill out our survey after the fair to share your experience with us! If you have a testimonial or success story to share with us, we’d love to hear it. Thanks in advance!

Participation Perks

Renegade offers creatives an opportunity to connect with engaged fans and enthusiastic shoppers. There are many additional benefits that come along with joining our events! Here’s what we have to offer:

  • Your Booth space. Create your own pop-up shop to showcase and sell your work to an engaged audience!
  • Inclusion on our roster. Our website’s 150K+ unique pageviews per month will put your linked site in front of a variety of buyers and shoppers both before and after the Fair.
  • Wholesale opportunities. Buyers head to Renegade to discover unique makers and products like yours, and many reach out during and after the show to set-up accounts with their store.
  • Networking and collaborations. Tap into our vibrant creative community by connecting with neighboring makers for potential collaborations, resources, and other exciting opportunities.
  • Potential social features. With a thriving following of nearly 300,000 fans and followers online (nearly 200k on Instagram alone), we handpick and feature exceptional makers and participants on our social media.

Fun Facts:

  • 97% of attendees return to Renegade Craft.
  • Attendees spend around 2 hours and $50–$300 at the Fair.
  • 50% of vendors make sales before and after the Fair due to their inclusion on our roster.
  • Annually, Renegade works with 3,000+ participants and attracts 300,000+ attendees.