YOU'RE IN! SPREAD THE WORD!

Congrats, you're in! Help spread the word and post these flyers to social media, embed on your website, blog, or email and tag @RenegadeCraft and @SXSW. Search Renegade Craft in gifs and add a sticker to your Story ☺︎



Use the hashtag #SXSW to boost your brand’s post visibility, and add a call to action such as “To join in the party, add Renegade Craft to your SXSW personal schedule”.

Post:


Story:

FAIR INFORMATION

Contact Us

Email

Prior to the Fair, send us your questions and ideas via email to Info@RenegadeCraft.com. We will get back to you asap during regular working hours M-TH.

At The Fair

During the event, you can find our team at our Info Booth located in the foyer of Moontower Hall.

There is not an official check-in, but please feel free to pop by our Info Booth at anytime to say Hi, ask a question, share ideas, or meet the Renegade team.

We will have complimentary enamel pins and stickers available while supplies last.

Text or Call

You can also call or text our on-site crew on the Rc hotline phone. That number is: 312-723-5867.

☺︎ Meet our team here

Venue + Directions

venue:

Moontower Hall
@ Austin Marriott Downtown

address:

Main Entrance:
304 E Cesar Chavez St
Austin, TX 78701
Level 2

Load-In Entrance:
In the alley way off of Trinity St. between E. Cesar Chavez St. and 2nd St. All items must be brought into the venue using this entry way and the freight elevators.

notes:

• Moontower Hall is an indoor exhibit hall on Level 2 of the Austin Marriott Downtown.
• This event will go on rain or shine.
• Service animals are welcome to join in on the fun!
• All are welcome to attend Renegade’s exhibition! Having a festival badge is not required.

Venue Character

Located in the heart of Austin’s downtown and across the street from the SXSW® 2023 official event check-in hub at the Convention Center, Moontower Hall at Austin Marriott Downtown is an airy and bright exhibition room one-floor up from the hotel’s lobby and bar. The venue has ample lighting and tall ceilings ~ the perfect slate for our fair to breathe color and life into!

Accessibility

The Austin Marriott Downtown and Moontower Hall are accessible via ground floor lobby and elevator to the second floor. Moontower Hall has carpeting throughout the venue.

For more information about the physical features of the hotel’s accessible rooms, common areas or special services relating to a specific disability please call the hotel at (512) 457-1111.

About SXSW® 2023

South by Southwest dedicates itself to helping creative people achieve their goals. Founded in 1987 in Austin, Texas, SXSW® is best known for its conference and festivals that celebrate the convergence of tech, film, music, education, and culture.

An essential destination for global professionals, the annual March event features sessions, music and comedy showcases, film screenings, exhibitions, professional development, and a variety of networking opportunities.

How It Works

SXSW® happens at various venues across the city of Austin. Registrants can browse the schedule via their website and app and choose their own adventure of things they’d like to see and do.

View our online listings and be sure to share with your peeps!

Thursday, March 16
Friday, March 17
Saturday, March 18

Renegade will also be free to attend and all are welcome!

Discounted Badges + Accommodations

SXSW® 2023 Badges

Please note that participation in Renegade @ SXSW® 2023 does not include a badge to attend their programming. They do provide 2 discounted badges per business if interested. Discounted pricing is as follows:

• $1,395 for a single Platinum All Access badge
• $1,095 for a single Interactive badge
• $995 for a single Film + TV badge
• $695 for a single Music badge

If interested in obtaining badges to SXSW® 2023, please fill out this form by February 10th and we will send you a coupon code to redeem. You can view their schedule online.

Accommodations

SXSW® offers discounted accommodations at several hotels in Austin during the event if interested in exploring their options. You can book a hotel through them directly using this link, and you can read see their hotel comparison chart here.

Please email Hannah directly at expohousing@sxsw.com with any questions!

BOOTH INFORMATION

Rentals + Resources + WiFi

Rentals

Head here to purchase WiFi for the event.

All other rental orders were due Friday, March 3. Tables and chairs may still be available to rent, email us!

WiFi

Details about how to connect to WiFi will be provided to those who purchase it using this form.

Renegade Recommends

Check out our booth supply recommendations if you’d like to browse more resources there, such as displays, hand carts, lighting, power sources, and more ✿

Booth Footprints

Depending on which size booth you applied for, your footprint at the Fair measures 4’x8’ for a shared booth, 8’x8’ for a full booth, or 8’x16′ for a double booth.

Please note that shared booths most typically are oriented with the shortest side facing the aisle. So that customers can browse both your and your booth make’s work, please work closely with each other to plan your setup and rental needs accordingly. Read more about shared booths below.

Shared Booths

If you signed up for a shared booth, you will receive your booth mate’s contact information after curation, around February 20.

Shared Booth Setups

Please note that shared booths most typically are oriented with the shortest side facing the aisle. Shared booths at this event are 4′ wide x 8′ deep. Please work with your booth partner and plan accordingly so that shoppers can browse both of your setups. Read more on sharing a booth here.

Here are a handful of diagrams to give you some ideas on how you could set up a shared booth space. The diagrams are to scale, so please notice how the displays fit within the booth and how much space is available for attendees to browse both of your products.

 

Of special note: This fair has some dedicated half booths, where those vendors won’t be paired with a booth mate. Dedicated half booths are #’s 95-101.

 

AT THE FAIR

Booth Assignment + Roster + Map

Booth Number

Your Booth Assignment, the Roster, and Map will be posted after curation is complete, around February 20. Please keep an eye out for an email update from us!

Roster

Click the tile for your business on the Roster and make sure all looks great. Here you will find your:

• Booth Number
• Artist Profile
• Location
• Instagram Link

Your tile and profile will also be added to our Collective, you’re in great company! Please reach out if you need any updates.

Map

If you requested a corner placement in your application, we’ll try our best to accommodate your request, however corner placements are not guaranteed. Please see the map for your booth placement.

Level 2 layout:

Loading In

Load-In Entrance

The load-in entrance is in the alley way off of Trinity St. between E. Cesar Chavez St. and 2nd St. All items must be brought into the venue using this entry way and the freight elevators. We will have staff on hand to assist with getting vendors into the building and up to the venue.

If arriving by a car ride service, you may have them drop you off at the corner of E. Cesar Chavez St. and Trinity St. From there, you can cart your items to the load-in entrance located in the alley way off of Trinity St.

If driving your own vehicle, the venue requires drivers to approach the venue from the street closure gates located at San Jacinto Blvd. and 2nd St. and following this path to the loading dock (see below).

Wednesday Load-In

Vendors can load-in on on Wednesday, 3/15 between 2-7 p.m. We strongly recommend taking advantage of Wednesday load-in to make Thursday morning a breeze and reduce congestion in the area. On Wednesday, all vendors must complete their set up and leave the venue by 7 p.m.

Load-in will be staggered in eight groups between 2 and 5:30 p.m. Each group will be given 30 minutes to unload their car into the venue.

Load-In Groups

• Group 1 – 2-2:30 p.m. Booths 1-13 & 95-101

• Group 2 – 2:30-3 p.m. Booths 14-26

• Group 3 – 3-3:30 p.m. Booths 27-38

• Group 4 – 3:30-4 p.m. Booths 39-50

• Group 5 – 4-4:30 p.m. Booths 51-61

• Group 6 – 4:30-5 p.m. Booths 62-72

• Group 7 – 5-5:30 p.m. Booths 73-83

• Group 8 – 5:30-6 p.m. Booths 84-94

Thursday Load-In

Anyone unable to load-in on Wednesday can do so Thursday morning and should arrive at 8 a.m.

Friday and Saturday Load-In

Friday and Saturday load-in begins at 9 a.m. for everyone.

Notes

• If you arrive earlier than your load-in time, you will not be permitted to enter the site. We are setting up and prepping for your arrival up to load in time and appreciate your patience!
• If you rented tables, chairs, or racks, those will be placed in your booth for you. If you rented linens you can pick those up from our Info Booth in the Foyer of Moontower Hall.
• We will have a handful of hand trucks available for vendors to use for load-in and out. The hand trucks will be available on a first-come-first-served basis and will require a photo I.D. as collateral.

Parking

• There is a parking garage located at E. 2nd St. and San Jacinto Blvd. (201 E. 2nd St.). – Daily parking is $20 during the SXSW Festival.
• Street parking may be available, but not guaranteed.
• Please observe all posted signs regarding parking.
• We strongly encourage vendors to carpool and utilize ride services when possible.

Overnight

The venue will be closed and locked overnight; however, we encourage you to take anything valuable with you for the night!

If you do choose to leave your displays, merchandise, etc., please note that anything you leave overnight is done so at your own risk.

Doors will open to vendors promptly at 8 a.m. on Thursday and 9 a.m. on Friday and Saturday so please also keep this in mind when considering leaving anything overnight and not arriving by that time.

The venue and Renegade Craft Fair are not responsible for any damages or theft that may occur.

Loading Out

Breakdown begins at 5 p.m. Please do not pack up early unless it’s in case of an emergency. Load-out will happen the same way as load-in. Help us make this a smooth and easy load-out by packing up your booth before bringing your car around.

Vendors are responsible for disposing of their own trash at the end of the night! Thank you for doing your part, we appreciate it.

Evacuation Procedure

In the event that an emergency situation does force Renegade Craft to evacuate the venue, we must do so in a calm and safe manner. The below information is to help you best prepare yourself and your team in case of evacuation.

We recommend you have a plan in place with the people working in your booth. Have each other’s contact info and designate a place to meet, this could be a vehicle or planned location ahead of time. The best course is to start a group text or email at the beginning of the day and stay in touch as needed. Look for the exit(s) closest and most convenient to access from to your booth.

If there is a possibility of evacuation due to weather, you will be warned as much in advance as possible, and we will keep you updated as decisions are being made both via email and text to contacts you provided prior to the event. Wait until weather has subsided before making your way back to the venue.

When you hear the evacuation (fire) alarm or are told to evacuate the building:

• Remain calm.
• Immediately shut down all hazardous operations.
• Leave quickly.
• You may take valuables such as cash boxes, tablets, computers or phones that are close at hand, but do not attempt to take large or heavy objects or any of your merchandise. Do not attempt to re-enter the building to retrieve forgotten items.
• Proceed as quickly as possible, but in an orderly manner. Do not push or shove. Hold handrails when you are walking on stairs.
• Go in one direction toward the nearest exit doors to your booth location. See map.
• Once out of the building, move away from the structure.
• Do not block roadways that emergency vehicles might use.• Remain in the assembly area and await further instruction from Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

Emergency Assembly Areas

In the event of a building evacuation, all persons may assemble in the following area:

Near the large circular planter by the Four Seasons Hotels & Residences across the street at 303 E. Cesar Chavez Street.

• If this location is not available, alternative assembly areas may be designated by Renegade Staff, Venue Staff, Event Security, or Emergency Responders.

FOR YOUR BUSINESS

Payments + Cancellations

We have your credit card stored on file and will charge your booth fee on or shortly after February 14. Thank you!

If you requested an upgraded corner placement and received one, we will charge your credit card on or after February 20.

If for any reason we’re unable to charge your card, we will send you an invoice. Thanks!

In the event you must cancel your participation:

• If you cancel before or on the cancellation deadline of February 9 we will not charge the booth fee. If you cancel your participation after the cancellation deadline of February 9 we can not offer a refund.
• The $50 application fee for each event canceled is nonrefundable.
• Once you cancel, you forfeit your spot in the Fair and you are not permitted to sell or trade your space.

Sustainability Suggestions

Our community has the power to create transformational change in our society! When preparing for Renegade, we encourage you to implement the below environmentally-sustainable practices into your setup. We understand there may be cost, privilege, and access barriers to some of these suggestions, but we appreciate you making changes whenever possible.

• Encourage your followers to walk, carpool, or use public transportation to get to the event.
• Avoid using single-use decor items, such as balloons, confetti, and plastic tablecloths. Opt for decor that you can reuse or repurpose into something else.
• For booth decor and printing, shop from local businesses rather than big box stores whenever possible.
• Utilize QR codes, dry-erase boards, blackboards, or other signage instead of handing out paper materials.
• Avoid handing out single-use items, such as plastic bags, paper receipts, or disposable serving-ware.
• If paper materials are needed, reduce the size and number of materials, print double-sided, or use recycled content paper.
• When you’re finished setting up, utilize public transportation to get to-and-from the event.
• Utilize containers that can be reused or recycled, and avoid individually wrapping your products.
• Monitor your use of electricity and turn off equipment at night or when not in use.
• Be mindful of disposing waste and follow recycling signage and guidelines.
• Bring your own reusable water bottles and refill where you can.
• Donate or give away anything you don’t need at the end of the event instead of trashing it.
• At the end of the event, make sure you leave nothing behind.

Food Vendor Requirements

The following materials are required of all food vendors to participate in the event. Please submit your materials via this form as soon as possible and no later than Monday, February 13.

• Completed PAGE 4 of Austin Public Health – Temporary Food Event Application
• Certificate of General Liability Insurance, listing Renegade Craft Fair, Inc. as additionally insured at 420 W. Huron Street, Chicago, IL 60654.

An Important Note

Any risk in not providing the above documentation is assumed by the vendor and not Renegade Craft. We don’t know ahead of time whether or not an on-site inspection of our event will occur. Safety at our events is paramount, and it is on the individual vendor to remain compliant. For questions, please contact the Austin Public Health Office at (512) 978-0300.

Survey

We’d love to hear about your experience after the Fair. Take our 3 question survey to let us know. You could win a free booth at an upcoming fair ✿